The Individual Study Plan (ISP) and the Annual follow-up

The Individual Study Plan (the ISP)

The ISP is a digital tool for doctoral education and is written by the doctoral student together and in agreement with his/her supervisors. 

The principal supervisor for a new doctoral student at LIME gets ISP-access for their doctoral student as soon as he/she is admitted and registered in Ladok. Log in is done using the KI-ID. Doctoral students are granted access when registered in Ladok and their KI-ID is activated. The administrative officer for doctoral education gives ISP-access to co-supervisors. 

It is only a principal supervisor who can create a new ISP. As soon as the principal supervisor clicks "Save" the doctoral student can access the ISP in the system. The doctoral student and the principal supervisors must approve each others edits in the ISP-system before being able to send the ISP forward to the Director of doctoral studies for approval. If you run into problems in the system, please contact isp@ki.se for support. 

Please learn more about the ISP-system on this educational KI page (leaving LIME page):

The digital ISP

The annual follow-up and updates of the ISP

The ISP must be reviewed and updated once per year (an annual follow-up) or whenever there are major changes to the original plan. The ISP is also updated when it is time for your half time review (read more about this here: https://ki.se/en/lime/education/doctoral-education-at-lime/half-time-review-at-lime) This is in order to reflect the current research and educational plan.

The ISP-system will automatically notify the doctoral student and the principal supervisor via e-mail when it is time for the annual follow-up. The first thing to do is for the doctoral student to check in Ladok to make sure that all information there is updated, for example that credits for courses and other credit-bearing activities have been reported (if applied for) and that the activity and financing report are up to date. When you open a new version of your ISP it retrieves current information from Ladok at that specific time. If a new version has not been created after two months of the annual follow-up e-mail, the director of doctoral studies at the department will be notified by the system.

The doctoral student and principal supervisor are to book a meeting (co-supervisors and mentor can also be invited) to discuss the following when having the annual follow-up/updating of the ISP:

• completed elements
• an update on the planned research project and planned courses/credit-generating elements
• an update of the timetable and financial plan
• other parts of the current individual study plan that are to be revised
• check Ladok before you open a new version!

If there is a moderate amount of changes - please describe what you have changed in the "Message log" in the ISP using the same numbers as the ISP-plan. For example, if you have made changes under "2. Time plan and financial support" then write in the Message log: "2. Time plan and financial support" and describe briefly what you have changed. 

If there are no changes in your ISP, the minimum to be changed/updated is the date for the supervisor meeting you that you are to have, the annual follow-up meeting described above, under number "6. Follow-up meetings".

If there are major changes to the ISP you need to describe these changes in a separate document (make a list and use the same numbers as in the ISP-system). Attach the document under number "10. Documents".

NOTE! Any changes no matter how small in the ISP-system will result in a new version being created and for that version to be established it will involve director of doctoral studies, administrative officer, doctoral student and principal supervisor in the various steps of sending it back and forth before it is complete and established. Make it a routine to keep track of small changes during the year in a designated folder on your computer or likewise, and then add the changes in the ISP when you get notified by the system that the annual follow-up is to be done. Don´t hesitate to contact Ingrid Smedberg (ingrid.smedberg@ki.se) if you have any questions about any of this.