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Ladok, credit transfers and credit reporting

Ladok and credits

In Ladok you have access to a special student interface where you can get an overview of your studies and also need to do certain tasks on your own. For example, you will need register there for your research project (your doctoral education) and the doctoral courses at KI that you are taking, you can print out study and registration certificates and apply for degree certificates.

As a doctoral student you need to register for your research project in Ladok in the beginning of each semester (your research project = your doctoral education). The registration period is open from December 15th to January 31st for a spring semester, and from June 15th to August 31st for an autumn semester. Keep in mind these dates! You must register in Ladok each semester even if you are not active for that semester.

Watch a brief introduction movie to the Ladok student interface (subtitled in English)

You can whenever you want view most of what is reported for you in Ladok using the link below.

Link to Ladok on the web

In Ladok you will also get an overwiew of reported credits from courses, conferences, seminars etc, together with your activity rate and financing per semester, information about supervisors, reporting of your annual follow-ups, half-time and more. 

Credits for courses and educational activities that a doctoral student wish to have reported in Ladok must first have been stated in the individual study plan handed in at time for application for admission, or in updated version/annual follow-up. Course plans can be changed during your education, and is then to be stated in your yearly follow-up or in your updated individual study plan.

Credits will be reported in Ladok based on the following:

* Courses taken at KI. Automatically reported, after passing the course, by course giving department for doctoral students registered at KI

* Courses taken outside KI. Apply for credit transfer using form 13, don't forget important certificates and syllabus

* Participation in seminar series or journal clubs. Apply for credit reporting using form 16, together with our LIME-specific certificate below or other certificates issued from seminar or journal club organizer

* Teaching. Apply for credit reporting using form 16, together with verified document from supervisor listing time span, intensity and name of course and likewise

* Visit to research group. Apply for credit reporting using form 16, together with verified document from supervisor listing time span, intensity and university name and/or location for visit

* Own presentation at international congress. Apply for credit reporting  using form 16, together with verified document from congress or supervisor showing doctoral students participation in print on time table or likewise

 

Credit transfer (form 13)

A credit transfer is a decision regulated by the Higher Education Ordinance. It means that one of the credit-bearing courses and knowledge requirements of the general syllabus is replaced by credits earned previously or outside KI. Doctoral students are entitled to transfer the credits awarded for the following (in accordance with chap. 6, sections 6 and 7 of the Higher Education Ordinance):

1. University-level programmes/courses studied at a Swedish or European higher education institution. Decisions on credit transfers for courses concluded prior to admission to doctoral education are best taken in connection with the admission seminar.

2. Other programmes/courses (not from a Swedish or European higher education institution). These include courses offered by a county council (specialist competence courses), by a non-European university or other type of course/programme.

3. Knowledge and skills acquired in a vocational or professional capacity, provided that the student is able to provide documentation to corroborate the skills and knowledge cited in his/her application.

4. Other credit-bearing activities according to the general syllabus (i.e. participation in seminars and congresses, teaching or a temporary residency in another research group) if they are completed prior to admission to doctoral education at KI. Best decided in connection with the admission seminar.

The course may not be included in the general eligibility that was valid at the time of your admission.

One separate application (form 13, below) has to be filled out for every credit transfer. This means that every application can be for only one course/ credit giving activity.

Appendices are documents/certificates that proves the information of the application.

Example of documents:

* Course certificate, were it is clear that you have passed the course/done the exam, always together with a syllabus and/or schedule

* Information that describes the seminar(s) or journal club(s) and its intensity / duration

* Extent of teaching on BSc/first level or MSc/second level

* Admittance, abstracts, kind of presentation at conference

* Certificates from employers

If the doctoral student has attended a course arranged abroad, it is the doctoral student's responsibility to provide information about the credit and also bring the syllabus from that university in question (as an appendix to the application).

When real competence should be assessed the doctoral student describes the competences and certifies this information with a certificate of e.g. the employer.

The application is to be submitted to the administrative officer of doctoral education (Ingrid Smedberg) IN PRINT on SINGLE SIDED paper together with an attested certificate/documentation (postbox on floor 4, LIME). The departmental director of doctoral education will decide whether the transfer of credits may take place. If the application is approved it will be reported in your Ladok within 1-4 weeks. We do not contact you with a positive decision if not specifically asked for by the doctoral student. If the application is unclear or needs to be complemented in some way we will contact you. If you have questions about the final decision, please contact the director of doctoral education directly.

Regarding how to hand in the application during the coronavirus pandemic - contact administrative officer Ingrid Smedberg by email (ingrid.smedberg@ki.se)!

Form 13 Application for credit transfer (English). Updated March 2019

Blankett 13 Ansökan om tillgodoräknande (Svenska). Updaterad Mars 2019

 

Credit reporting (form 16)

Participation in other educational activities (participating at international conferences, participating in seminars or journal clubs, teaching or visits to another research group) is registered in Ladok using form 16 below (form updated March 2020) together with suitable certificate(s). Hand in the form IN PRINT, together with certificates, on SINGLE SIDED paper to the administrative officer of doctoral education Ingrid Smedberg, postbox on floor 4, LIME.

Regarding how to hand in the application during the coronavirus pandemic - contact administrative officer Ingrid Smedberg by email (ingrid.smedberg@ki.se)!

Certificates can be as stated below:

* Participation at seminars, work shops or journal clubs. Use our LIME-specific certificate template below (as of October 2019) or other certificates issued from seminar or journal club organizer. Read more in our guideline below about what can be counted as a credit-bearing seminar at LIME

* Participation and presentation at a confererence. Certificate can be a programme from the conference where your name is listed or a written and signed certificate from your principal supervisor

* Teaching. A written and signed certificate from your principal supervisor who states how much you have teached and where etc

* Visits to another research group. A written and signed certificate from your principal supervisor

A credit-bearing activity is considered to have been completed within doctoral education at KI regardless of where it actually took place. It is up to the departmental director of doctoral education to judge, on the basis of the general syllabus, if an activity is to be credit-bearing, and if so, how many credits it awards.

Form 16 Reporting credit-bearing activities (English and Swedish). Updated March 2020

Certificate template for participation in seminars or journal clubs at LIME 

What can count as a credit-bearing seminar at LIME