Half-time review

Each doctoral student must conduct a half-time review to be able to take a Doctoral degree. The purpose is to assess progress in the Doctoral Education and to give advice for future directions. Focus should be degree of attainment of learning outcomes.

Checklist before half-time review:

Frequently asked questions

1. Write half-time report

The half-time report should be written before applying to have a half-time review.

You need to check the report for plagiarism using iThenticate and discuss the result with your supervisor before applying for half-time review.

2. Application

1 month before the seminar:

E-mail Form 5. Part 1 'Application/notification' to the Director of Doctoral education at CNS.

Do not send Ladok transcript (utdrag), we check it in the system instead. 

2 weeks before the seminar:

Send the following documents to the Halftime board:

  • Signed Form 5. Part 1 'Application/notification'
  • Half-time report
  • Copy of ISP
  • Research plan
  • Ladok transcript - each PhD student can retrieve official transcript of records from his/her Ladok
  • Ethical permits
  • Publications and manuscripts

3. Advertisement

After your application is approved by the Director of Doctoral Education (you will receive an email), the half-time seminar should be advertised.

For advertisement you need to contact Sara von Kauffmann webb@cns.ki.se and inform her about the following:

• title
• your name
• your research group
• place, time
• supervisors
• half-time review board
• brief description (optional)
• Zoom-meeting link

The Doctoral student/supervisor are responsible for booking room for the seminar and that half-time seminar advertised on the KI website.

After proposal by the supervisor, the Director of Doctoral Education will appoint a board consisting of three researchers with adequate knowledge of the subject and who are independent from the project and have obtained a Doctoral degree. The board, together with the supervisors and the doctoral student, shall assess the prospects of the project leading to a Doctoral degree and propose any necessary changes to the Individual study plan (ISP).

4. Half-time protocol

After the half-time seminar:

Send Form 5. Part 1 + Part 2 to:
Alexandre Beckman, CNS, Tomtebodavägen 18A plan 5

It is important that the protocol completely filled at the seminar - when board members are still in place.

It is the supervisor's responsibility to ensure that board members fully fill in the fields where comments and recommendations are fully required. It is not enough to respond with an OK, then this indicates the degree of approval. The protocol should be a guide on how the learning outcomes are met and if anything needs to be changed.

When applying for dissertation examines the Dissertation Committee examines the halftime protocol to ensure that the seminar is completed, that the study plan and ethical guidelines are followed, and if the recommendation of follow-up is needed. Inadequate signed declaration will be returned for completion.


Alexandre Beckman

Doctoral education Administrator

Sara von Kauffmann

Contact for advertisement.

Ingrid Skelton Kockum

Director of Doctoral education (CNS)