3D-EM - user guidelines

Only registered users can have access to the facility. If you are interested in using our facility, we are happy to set up an initial meeting to discuss your project. During this meeting, a training plan will be decided upon. Registration is then to be completed on the 3D-EM Core Facility iLab site and must be approved by the PI of the user.

Access and booking

New users

Contact us to set up an initial meeting to discuss your project. During this meeting, a training plan will be decided upon. Send an email to 3d-em@cmb.ki.se. At this point, the new user must be registered in iLab (with a valid project number) to begin training. Most users will initially train on the Talos 120C TEM, followed by a test, before being trained on other equipment in the facility.

To be granted card access to the facility, the user must complete a short safety training session (10 minutes) with a facility manager.

Registration

Only registered users can have access to the facility. Registration is to be completed on the 3D-EM Core Facility's iLab site and must be approved by the PI of the user. The PI provides each user with a project number to facilitate monthly payment via iLab.

How to get access to the 3D-EM services

The first step to get access to the core facility's services is to apply for an account in the iLab booking system. This system will be used for all bookings, service requests as well as introduction/training.

For KI users

To get started, you must register for an account:

  1. Navigate to the 3D-EM iLab core page
  2. In the upper right-hand corner of the screen select Sign In and use the ‘Sign in using SWAMID credentials’ option (SWAMID is the same as your KIID) 
  3. You will be directed to an authentication page where you will need to enter your SWAMID (KIID) credentials 
  4. Once you have entered your credentials, click the ‘Login’ button 
  5. You will be directed to an iLab Registration page where you will need to select your PI/Lab and verify your contact information.  
  6. Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab. They will need to approve your membership and assign any Project numbers for your use.

Please note: In case a PI/lab can’t be found, ask your PI to make sure that the relevant project number(s) connected to the PI/lab is/are marked as “CFKUND” in UBW (economy system). This has to be done by an economy administrator at your department. If the project number can’t be found, make sure that your PI has assigned the project number to the user (you).

  1. Navigate to the 3D-EM iLab core page
  2. In the upper right-hand corner of the screen select Sign In and use the ‘Sign in using SWAMID credentials’ option (SWAMID is the same as your KIID)
  3. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.
  4. A window will pop up that will allow you to verify your reservation details and provide payment information before saving the reservation.

For PI's and group leaders

If there are researchers using the core facility’s services, you may receive email requests from these researchers wishing to join your group in the online system. This type of request email will have specific instructions on how to approve the request.

If you would prefer to delegate these notifications/approvals to a financial manager or an administrator, please email ilab-support@agilent.com with the name and email address of the researcher in question.

  1. Log in using your SWAMID (KIID) credentials.
  2. Once logged in, look for the link in the left-hand menu under my groups. Hover over and select your lab.  
  3. Set the auto-approval amount if you do not wish to approve service requests below a certain dollar amount. To do this, select the Members panel and enter an amount in the Auto Pre-Approval amount and click save settings. The default setting for the pre-approval is 10 000 SEK.  
  4. To approve lab membership requests, select the Membership Requests & Project numbers tab. New membership requests will show at the top of this page.
    • Click Approve to accept a member into your lab.
    • Click Reject if they are not a member of your lab.  
  5. To assign a Project numbers to a member of your lab, find the member in the above list where it says, Manage Project numbers.
  6. Select the checkbox(es) to the right of their name for the Project number(s) you wish to assign them.

Please note: in case a PI/lab can’t be found in iLab, make sure that the relevant project number(s) connected to the PI/lab is/are marked as “CFKUND” in UBW (economy system). This has to be done by an economy administrator at your department. In case the members of your lab cannot find the project number make sure that the PI(you) have assigned the project number to the user. For help contact your economy administrator or cfm-support@ki.se.

More detailed instructions can be found by clicking on the “HELP” link in the upper right hand corner or by navigating to our iLab Help Site or on the KI iLab Project page. For any questions not addressed in the Helpsite, click on the “HELP” link in the upper right hand corner and submit a ticket, or email ilab-support@agilent.com.

External non-KI customer

  1. Navigate to the 3D-EM iLab core page
  2. If you belong to an institution/organization connected to SWAMID, choose Sign in using SWAMID credentials. Several universities are connected to SWAMID.
  3. If you already have an iLab account, you can choose Sign in using iLab credentials.
  4. If you don’t have an account and can’t use SWAMID, choose Register in the top right hand corner, followed by Register for an iLab account.
  5. Enter your email address and press continue. 
  1. Provide your personal information.
  2. Enter your institution/company in the I am affiliated with the following institution field. If your institution/company doesn’t already exist in iLab, you can register it during the registration process.
  3. Press continue once all information is filled in.

Group Associations

  1. Search for your lab/research group. If it doesn’t already exist, you can register a new one.
  2. Press continue to proceed.

Billing information

  1. Provide your billing information.
  2. Press complete to proceed.

Payment information

In order to schedule equipment or request services and projects at KI, you will be asked to enter a payment reference (PO number, grant, etc.) that will be used as payment information on invoices in iLab. This will be entered per request and will be a free text entry. 
 
The information can be entered when:

  • Making a reservation on a calendar
  • Initiating a request for services
  • Updating from the View My Requests tab while the Service Request/Project is active, by clicking on the dollar sign icon.

How to acknowledge our facility

Please observe that the prices are subsidized for academics compared to the full costs for the collection. Therefore, you are required to acknowledge the use of the KI 3D-EM core facility with the following reference and send us a message with a link to the publication, once published, so we can list the publication on our webpage. Please also acknowledge the 3D-EM core facility for any developmental work that led to publication even if results weren’t directly included in the publication.

We reserve the right to bill the full costs for the collection if this condition is not adhered to.

Example:

"EM data was collected at the Karolinska Institutet 3D-EM facility https://ki.se/cmb/3d-em" or

“EM at the Karolinska Institutet 3D-EM facility https://ki.se/cmb/3d-em was used in the development of this project”