Before half-time control, licentiate seminar or dissertation at NVS



Rules and regulations regarding the half-time review have been revised and some changes applies from 1 January 2020, see KI's web page (link below).

Before half-time control

The half-time review shall be carried out for every doctoral student who will be taking a doctoral degree and should be carried out two years after admission or when two years of full-time doctoral education or the equivalent has been completed.

For information about half-time and the notification form, see KI's web page.

Note! Please send details of your half-time control to the person responsible for the web on your division for listing the event on the KI and NVS Calendar. If there is no such person on your division, contact NVS Communication officer instead.  Title, date and time, together with name of supervisors and of the board members are needed for the publication on the web.

Before the defence or licentiate seminar

Reservation of date for defence/licentiate seminar

Contact Catarina Cleveson, doctoral education coordinator at NVS, well in advance to make sure that your choice of date and time will not collide with someone else's dissertation within the same area of research.

Signing of application

Contact Erik Sundström, Director of doctoral education, well in advance to make an appointment for signing the application (with cc to the coordinator of doctoral education, Catarina Cleveson). 

At least 3 work days before the meeting you e-mail the following documents to Director of doctoral education:

  • Filled in application form
  • LADOK - certificate of registration
  • LADOK - transcript of records
  • Half-time protocol
  • Constituent papers
  • Ethical permits (application form, patient information, decision)

If the Director of doctoral education recommends changes or completion to the application, the revisions must be made before you meet for signing. To the meeting you bring the final version of the application, signed by you and all the supervisors.

Thereafter, contact the Head of department coordinator regarding signature by the Head of department, before the application is submitted to the Dissertation Committee.

Practical arrangements

Please, send one copy of your licentiate thesis or doctoral thesis to Catarina Cleveson. Internal postal address: NVS, institutionsledning, Alfred Nobels Allé 23, flygel D3.

For reservations of venue and other practical arrangements for the examination day, contact the division administrator to find out what routines apply to your division.


Send information about your dissertation to the person responsible for the web on your division for listing the event on the KI and NVS Calendar 5 - 7 weeks before the dissertation. If there is no such person on your division, contact NVS Communication officer.

More information before the defence or licentiate seminar

At KI's internal web pages you will find information on everything you need to know about your application to public defence/licentiate seminar:

All about Licentiate seminar/exam

All about Dissertation / Public defence of your thesis