Important information before applying

Maximum rental time

The maximum rental time is limited to one year, as our accommodation is intended to be a first place to stay when a guest researcher/student comes from abroad. If you are going to stay for a longer period than the maximum rental time, you are expected to look for other accommodation alternatives while staying with us.

Normally, the minimum stay is one month.

First place to stay

Our mission is to provide a first place to stay to incoming international students and researchers at KI. As the demand for housing is high, we are generally unable to offer accommodation to students/researchers who have already arrived to Sweden.

No housing guarantee

Note that KI Housing is unable to accommodate everyone who applies as the demand for housing in periods is very high.

Due to limited availability, accommodation may sometimes only be offered for shorter periods than requested.

Data protection policy

Note that KI Housing handles personal data only for specific purposes e.g. to process applications for accommodation in accordance with the guidelines given by Karolinska Institutet.

By applying for accommodation from KI Housing, the applicant confirms the approval of handling of his/her personal data given in the application.

More information about our data protection policy

Applying for KI Housing accommodation

Who can apply?

Incoming international students and researchers within these categories who will be studying/working at Karolinska Institutet are eligible to apply for accommodation through KI Housing.

Available rooms and apartments are offered in an allocation model decided by Karolinska Institutet. Note that prioritized groups are always offered accommodation first. Remaining available accommodation is offered in registration order on a first come first served basis.

When can I apply?

We recommend you to apply for accommodation through KI Housing as soon as possible when you know your date of arrival.

You can apply for housing even if you have not received your letter of acceptance/invitation but it is important that you upload your letter in the customer portal once you have received it. What information this letter must contain is described below.

Note that applications need to be made no later than three months after arrival in Sweden. When you have been in Sweden for more than three months, you are ineligible to apply.

How to apply?

If you are eligible to apply for housing through us, you are welcome to submit an application by following the steps in our application process.

When you apply, we ask you to add as many accommodation alternatives as possible to your preference list to increase your chances of getting housing.

Supportive documentation

Letter of acceptance/invitation

All applicants have to upload an acceptance/invitation letter in order to confirm that you are eligible to apply for KI Housing accommodation. Note that applications without any letter of acceptance/invitation will not be processed.

What information should be stated in the letter?

• The name of the student/guest researcher.
• The name of the contact person at Karolinska Institutet (e.g. student coordinator, professor etcetera).
• In which department you will be doing your studies/work.
• For what period you will be doing your studies/work.
• What the purpose of your visit is (e.g. PhD studies, internship, master thesis, research etcetera).
• What mobility program you are coming within (if any). This is important if you are an internship or traineeship student, or master student from another university doing their master thesis at KI.

Students with housing priority

If you have been invited/accepted within an exchange or cooperation agreement in which KI prioritizes you for housing, this should be confirmed in your acceptance/invitation letter.

What kind of letter should I submit?

Exchange students (coming through a central bilateral exchange agreement)

Exchange students must upload the acceptance letter from an international coordinator at the Education Support Office at KI. See an example of this kind of letter here.

Fee-paying program students (admitted to bachelor- or masterprogram at KI)

Fee-paying students must upload the acceptance letter from Universityadmissions.se confirming that they are admitted to a program at KI and that they will pay a tuition fee for this program

Internship/traineeship-students within Erasmus +

Internship students and traineeship students coming within Erasmus + or another mobility program must upload supportive documentation that confirms that they are invited to KI and are coming within a mobility program (a learning agreement for Erasmus +).

PhD students, PostDocs, Guest researchers, Guest lecturers

These groups must upload either a document confirming acceptance to a PhD program at KI or an invitation letter from the inviting department at KI. This form can also be used.

Apply for KI Housing