Admission procedure

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The general rules for admission to doctoral education at Karolinska Institutet are the same for all Departments.

Rules and general syllabus

However, there are some specific routines to be followed at the Dept of Women's and Children's Health when applying for admission, eg.:

  • Application process for half-time control
  • One year follow-up after registration
  • Travel grants
  • Supplement of certificates and forms upon application for Green Light

The department's doctoral education officer is a contact person for all post graduate matters and advertising.  The division administator helps with other administrative matters such as time-booking and travel bookings.

ʽGreen light’ – approval of a supervisor before the start of a new doctoral project

Before a new doctoral project can be initiated, the KI department of the principal supervisor must give its approval.

The purpose with ‘green light’ is to assure that all doctoral students at KI have the opportunities and resources needed for a high quality doctoral education. ‘Green light’ is a tool for interfering at an early stage to avoid situations where some of the prerequisites for a good doctoral education are missing.  

To get a ‘green light’ means that the department has given its approval to an intended principal supervisor to recruit a doctoral student. All supervisors must apply for a ‘green light’ even if the doctoral student is recruited in other ways than through advertising, for example when the intended doctoral student is employed by SLL.

A ‘green light’ is only valid for a specific doctoral project.  One application is needed for each potential new doctoral student.

Application and assessment

An application for ’green light’ is filed by the intended principal supervisor as early as possible in the process leading to the admission of a new doctoral student.

Please contact the director of doctoral studies, the doctoral education officer or the human resource administration of the department for more information.

An assessment will be done of the suitability as supervisor, previous track record and available time for supervision, as well as the financial resources of the applicant.


The ‘green light’ decision is made by the head of the department together with at least two other people at the department (usually the director of doctoral studies and head of administration).

A new doctoral student can from 1 January 2018 only be admitted to doctoral education at KI on the premises that the main supervisor can present an approved ‘green light’ decision.

Application form green light at KBH

Admission to doctoral education at KI

KI has from 1 July 2018 a new procedure for admission to doctoral education. This implies that from this date a decision of admission to doctoral education is taken without a preceding admission seminar. Entry requirements apply without exception. Read more about the different admission processes and exemptions from the prospectus here.

Upcoming changes

A work has started to produce procedures, within the frame of the new admission process, to ensure the quality of research projects, the doctoral education environment and the individual study plan in order to maintain the quality of the doctoral education – this means replacing the current function of the admission seminar. The work is expected to be completed after the summer.

The departmental admission boards will continue, until otherwise decided, as reference group for the head when deciding on admission and for the study director when establishing individual study plans.

During autumn 2018 the so called ISP-system will be implemented at KI. More information will come.

 Watch this space for news of further developments as and when they arise.

Entry requirements (eligibility) for doctoral education

In order to be admitted as a doctoral student it is essential that you meet the general and specific entry requirements (eligibility).

Entry requirements is done by a manager at Karolinska Institutet's central administration. The processing time for eligibility is up to three weeks. Contact the doctoral education officer at KBH for information on how to apply for qualifications at KI. More information on the eligibility for postgraduate education can be found here.

Recruit doctoral students and admissionprocess at KBH

Contact the doctoral education administrator at an early stage if you would like to apply for doctoral studies at KBH. Green light should be approved before advertisment.

According to the KI Rules for Doctoral Education at KI (2018), 2.3 "Call for Doctoral Degree", all new doctoral candidates must be advertised and the doctoral candidate must apply for this place in a competitive recruitment process. It is the research funding of the applicant that determines the recruitment process that is going to apply. 


If you are going to advertise a Doctoral Education position, please contact the department's staff manager in good time to assist in the advertising process. For a Licentiate Degree applying for further education to a doctorate, please contact the postgraduate education administrator for further information.

Information on recruiting doctoral students can be found on KI's internal web site.

In the event of recruitment, the following forms must be sent by email to HR administrators Emelie Ahlin or Karin Björström.

  • Decision to recruit
  • Ad formats (Swedish and / or English) are available on the KBH intranet. KI ID Login required.

The main supervisor is responsible for selection and interviews as well as for motivating the chosen applicant. 

KI's rules, general study plans and forms

Rules and general study plan for Doctoral Education at Karolinska Institutet, are published on the KI-web. The rules for admission to Doctoral Education at Karolinska Institutet are the same for all Departments

However, some procedures are specific to the Department of Women and Children's Health:

  • Application process for half-time control
  • One year follow-up after registration
  • Travel grants
  • Supplement of certificates and forms upon application for green light

Forms and documents


PhD Study Director Angelica Lindén Hirschberg

Administrator Anna Sandberg, phone +46 (0)8 5248 23 66

Admission group

The Admissions Board deals primarily with applications for admission to postgraduate studies at the institution. The Director of studies is the chairman of the board and the person at KBH who is overall responsible for the postgraduate education at the department. Administrative issues are handled by the administrator.

Admission board:

Doctoral representatives: