Professional services at the Department of Physiology and Pharmacology (FyFa)
The Professional services at the Department of Physiology and Pharmacology consists of a joint administrative department. We provide administrative services to students, PhD students as well as employees and affiliated researchers at the department.
Head of administration
Kristina Ösund
Administrativ chefManagement Support
I can help you get in touch with the Head of Department to, for example, book a meeting or get a signature on recommendation or support letters. Note that applications for research grants should first go through Roelinde Middelveld (see Research support below).
I am the editor of the FyFa weekly newsletter, so if you have any news or information that is relevant there, please let me know.
I also handle FyFa's lab and office premises, so if you need more or less space or have other needs regarding this, please contact me.
You can reach me via e-mail or phone, please see below or come and visit me at the C5 quarter, room C0551.
Sabina de Villiers
Management assistantHuman resources
The HR unit at FyFa helps the research groups with:
- Provide consultative support to FyFas managers.
- Support in questions regarding employment matters such as illness, leave of absence, salary setting, performance management, holidays, benefits and regulations.
- Support in questions regarding travels and expenses
- Support in the process of recruiting new employees, both advisory and administrative, and with employment certificate.
- Rehabilitation due to longer sick leave and contacts with the Occupational Health Service.
- Opportunities for employees who experience problems in work or in the workgroup, for example regarding work environment, harassment or illness to contact HR.
- Coordinate the overall HR work within the department.
Read more at KI webpage:
For general HR-enquiries, please contact us at HR@fyfa.ki.se
HR staff
Financial unit
We help you with research project applications and financial reports. We assist with budgeting and provide follow-up of research groups. We work with the education finance of FyFa and support the FyFa management in their strategic planning. General accounting, such as closing of accounts, and financial reporting to KI university management and financial compliance are other important areas.
Supplier invoices are handled by Ekonomiservice, for questions contact ekonomiservice@ki.se
For questions about customer invoices, contact ekonomi@fyfa.ki.se
Have you been awarded a new grant, email the following documents to ekonomi@fyfa.ki.se
- Application
- Contract/ Grant letter
- Terms and conditions for the grant
- Budget
Please contact the Purchasing and Procurement Unit for questions related to purchasing: inkopupphandling@ki.se
For general finance-enquiries, please contact us at ekonomi@fyfa.ki.se
Finance unit staff
Emma Sjulin
Finance OfficerResearch support
Contact Roelinde Middelveld for help with:
Support with identifying and writing grant applications
- Identifying suitable grant opportunities, based on career stage and subject
- Provide suggestions and critical feedback to applications, project plans, popular science summaries, etc
Read more on the staff portal:
Coordination of contracts with external parties
Contact Roelinde when initiating any contracts with external parties, such as:
- Research collaborations with academia or industry
- Commissioned research agreements or service agreements with industry
- Non-disclosure agreements
- Material transfer agreements
- Data processing, data transfer, data sharing agreements
- Visiting researcher agreements
- Other agreements with external parties
Read more on the staff portal:
Research Contracts and Agreements
Human ethics/biobanking/use of personal data in research
Contact Roelinde regarding:
- Human ethics applications
- Use of human biological samples or cells: biobanking, receiving samples, sending samples
- Use of human data: receiving data, sending data, storing data
Read more on the staff portal:
iLab/common equipment
Contact Roelinde with any questions related to the FyFa shared equipment and the FyFa iLab, such as:
- Giving access to the FyFa iLab for new users
- Adding equipment to FyFa iLab
New users: please follow the below instructions
Instructions for new users, how to get access to the FyFa iLab
Roelinde Middelveld
Research CoordinatorEducation
Undergraduate and advanced level
Contact information and information on the undergraduate and advanced level programmes at FyFa
Doctoral education
Contact information and information on how to become a doctoral student at FyFa
Educational administration staff
Jolly Sandberg
Educational AdministratorSofia Pettersson
Educational administratorKatariina Välimäki Göras
Educational administratorCommunications and web
The communications officer can help you if you need assistance with planning your communication, publish seminars, events, and news articles on the web, tips for the newsletter.
For communication-enquiries, please contact us at communication@fyfa.ki.se
Visiting address
Administrative staff are available in block A3 at least three days a week. Check each person's availability in individual Outlook calendar ("Working in another location"). All personnel within HR, finance and research support are on site on Wednesdays and Thursdays. The entire education administration is on site on Wednesdays. Of course, you can contact us throughout the week via email, phone or Teams. To provide additional support, you can also find parts of the administrative staff in quarter 5C, next to Sabina de Villiers, during the week. Currently, we do not have fixed days.
Biomedicum
Quarter A3, level 3
Solnavägen 9
171 65 Solna
For employees
You can find information about your employment, current events at the university and tools for your daily work on Karolinska Institutet's Staff Portal. There, it will be noted if any FyFa-specific information is available. Log in to be able to access it.