Half-time review at PHS

This page describes the process of half-time reviews for doctoral students at the Department of Public Health Sciences. A half-time review needs to be conducted for every doctoral student who intends to complete the doctoral education.

The aim of the half-time review is primarily to ensure that the learning outcomes for a PhD degree of doctor are well on the way to being achieved.

The half-time review should be carried out two years after admission, or when two years of full-time doctoral education or the equivalent has been completed. You and your principal supervisor are together responsible for arranging the half-time control at the department.

For information about what is required to conduct a half-time review at KI, please see the general information about half-time reviews

1. Send your Ladok transcript to the director of doctoral education

About 4-6 weeks before the set date for your half-time seminar, your Ladok transcript need to be reviewed by the director of doctoral education, to ensure that you meet the study requirements. Send your Ladok transcript by email to emilie.agardh@ki.se

2. Hand in proposal for the half-time committee

Your supervisor must propose an impartial half-time committee consisting of three senior researchers to the director of doctoral education. The members should hold a PhD, have adequate knowledge of the subject and no conflicts of interest.

The supervisor is responsible for emailing the proposal to the director of doctoral education and also:

After the proposal the Head of Department appoints the half-time committee.

3. Submit documents to the half-time committee

Three weeks before your half-time seminar, you and your principal supervisor must submit the necessary documents to the members of the half-time committee. 

For a complete list of the documents necessary to send to the committee before the seminar, please see the general information about half-time review at KI.

Please note that you need to print the form for half-time review (protocol) and hand it to the half-time committee at the seminar. 

4. Book a room for your seminar

You and your supervisor are responsible for booking a room for the date of your half-time seminar.

5. Announce the half-time seminar in the calendars

The seminar for your half-time review should be announced in the KI Calendar. You are responsible for emailing Communications Officer Ida Rutström with information regarding your half-time seminar.

Please email kommunikation@phs.ki.se and specify the following: 

  • Your name and the title of your work/planned thesis
  • Venue and address for the seminar
  • Date and time
  • Name of your supervisor/supervisors

6. Presentation at the seminar

The seminar starts with a presentation by you and is to be held in English. 

To the seminar you will also need to print the form for half-time review (protocol) to hand to the half-time committee.  

7. Submit a review form from the seminar

After your half-time seminar; you need to submit a completed and signed original protocol from the half-time review to fu-adm@phs.ki.se for registration in Ladok.

Contact us


Doctoral educational administration

E-mail: fu-adm@phs.ki.se
Address: Department of Public Health Sciences
Doctoral educational administration
Karolinska Institutet
SE-171 77 Stockholm
Visiting address: 3rd Floor, the Widerström building
Tomtebodavägen 18A, Solna

Director of doctoral education

Project coordinator

Emilie Agardh

Organizational unit: Public Health Epidemiology
E-mail: Emilie.Agardh@ki.se


Doctoral education