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Defending your thesis at the Department of Public Health Sciences

Dissertation at KI. Photographer: Erik Cronberg

The Department of Public Health Sciences follows the general rules for dissertation defence at Karolinska Institutet. Here you will find information regarding defending your thesis at the department.

1. Prepare your application

Three months (twelve weeks) or more prior to your dissertation, you should prepare your application:

  • Inform your research group administrator
    Talk to your research group administrator and let him/her know that it is time to start the process and to book the venue. When you have decided on a preliminary date for your defence, contact Amanda Aronsson before booking a venue. Amanda will make sure that there are not any other events planned.
  • Contact opponent and members of the examination board
    Establish contact with the opponent and members of the examination board to make sure they are available at the date for your defence.
  • Contact a printing house
    Find more information about printing your thesis
  • Find an examiner and book an examination of your subject-specific knowledge and skills as outlined in the general study plan for the doctoral subject. The examiner should be a docent or professor with knowledge of the subject and no association with the project, your supervisor or yourself. He/she may come from your own department, although this is not a requirement.
  • Contact the archivist at the department to learn about what documents that needs to be archived, when and how at sekretariat@phs.ki.se

General information about applying for public defence at KI.

Application for public defence

Form 9 - Application public defence (English version)

'Blankett 9 - Ansökan disputation' (Swedish version)

2. Send your application to the educational administrator

At least one week before you must submit your application to the Dissertation Committee at KI, you must send your completed application to the educational administrator at the department.

Part 1B of the application needs to be submitted printed on one-sided paper to the educational administrator. Submit part 1A and part 2 in a digital copy.

The educational administrator will make an initial review and forward your application to the Director of Doctoral Studies and to the Head of Department.

When signed and reviewed, you will be informed to come and collect your signed application.

Administrative officer - doctoral education

Amanda Aronsson

E-post: fu-adm@phs.ki.se
Besöksadress: Floor 3, Widerström building (Use Elevator 1, left side of the building)
Tomtebodavägen 18A, Campus Solna
Post box available on floor 3

Postal address:

Department of Public Health Sciences
Doctoral educational administration
Karolinska Institutet
SE-171 77 Stockholm
Sweden
 

3. Submit your application to the Dissertation Committee

Submit your reviewed and signed application to the Dissertation Committee. A suitable time interval between the meetings of the Dissertation Committee and your desired defence date is about ten weeks. Dates for the Disseration Committee's meetings and deadlines for submitting

This is to protect you from having to postpone your defence if the process is delayed for some reason.

A few days after their meeting, the Dissertation Committee will send you and your supervisors an e-mail notification of the decision, which can be that your application has been either approved, postponed pending complementary material or clarifications, or rejected.

Find more information about the Dissertation Committee's decision.

4. Nailing and distribution

The act of making a thesis public is called “nailing”. The purpose of nailing is to give people a chance to read your thesis in advance so that they might pose relevant questions during your public defence.

However, before this can be done you will have to have it approved for nailing by a faculty representative. Book an appointment with a faculty representative appointed by the Board of Doctoral Education to endorse your thesis in good time before your public defence. Find more information about nailing and distribution at KI.

5. Announcing your thesis defence

The Communications Officer at the department will announce your thesis defence in the KI calendar, as soon as the electronic version of your thesis is available in the KI Open Archive database.

The thesis defence will also be advertised on the digital screen at the entrance of Widerström building, around two weeks prior to the defence.

6. Submit a transcript of your public defence

Hand the completed and signed transcript of your public defence to the educational administrator for doctoral education, who sends it to the Dissertation committee together with at Ladok extract.

Submit your transcript to:

Doctoral educational administration

E-post: fu-adm@phs.ki.se
Adress: Department of Public Health Sciences
Doctoral educational administration
Karolinska Institutet
SE-171 77 Stockholm
Sweden
Besöksadress: 3rd Floor, the Widerström building
Tomtebodavägen 18A, Solna