Invoicing Karolinska Institutet
This information is aimed at suppliers who wish to send invoices to Karolinska Institutet.
All purchases within the public sector are required by law to be electronically invoiced (e-invoicing) according to a new European standard.
The requirement to send and receive e-invoices applies to all public procurements starting after 1 April 2019, including direct procurements.
Public procurements commencing before this date are not retroactively affected by the law.
If the parties have agreed on an e-invoicing standard other than the European standard, the supplier may continue sending invoices according to the agreed standard.
Box 231 09
104 35 STOCKHOLM
Billing address should be stated on the invoice regardless of the shipping format.
All invoices must contain one of these reference types.
- Reference for direct orders must consist of a reference code that has the format ZZXXXXXX
The code always begins with ZZ followed by the institution code and user ID and be mixed with letters and numbers.
This is an example of reference ZZUFPETLOV1
- Reference for ordering via KI's e-commerce must be KI's order number, which consists of 8 digits and starts with 32xxxxxx.
For example. 32000012
There are three different ways we can recieve e-invoices from you.
1. Primarily via the PEPPOL network
We receive via PEPPOL BIS 3.0
Address in PEPPOL/ID:
For more information, visit the webpage of Agency for Digital Goverment.
Reference must be entered in BuyerReference
KI order number must be entered in OrderReference
2. Svefaktura with transport profile Base
Contact your VAN operator if you have one. They need to register our parts identity and our receiving address in their register in order to send e-invoices to us.
Here follows the technical information needed to send Svefaktura to us via transport profile Base. This is also called an ebMS-link.
E-invoice format: SFTI Svefaktura
Our Parts Identity: 7350043510008
Our Van operator: Opus Capita
If you wish to send Svefaktura to us, please contact email@example.com with the following information.
- Your Parts Identity
- Your Van operator
- Contact information for the person who will be our contact
Reference must be entered in the RequisitionistDocumentReference tag.
3. Invoice Portal
Karolinska Institutet offers suppliers to send e-invoices free of charge via the invoice portal in collaboration with OpusCapita.
On the linked page there are instructions on how you go about registering as a supplier and sending invoices.
OpusCapita invoice portal
For all questions regarding invoices contact firstname.lastname@example.org.