Invoicing Karolinska Institutet

All purchases within the public sector are required by law to be electronically invoiced (e-invoicing) according to a new European standard.
The requirement to send and receive e-invoices applies to all public procurements starting after 1 April 2019, including direct procurements.
Public procurements commencing before this date are not retroactively affected by the law.
If the parties have agreed on an e-invoicing standard other than the European standard, the supplier may continue sending invoices according to the agreed standard.

Billing address
Karolinska Institutet
Fakturor
Box 231 09
104 35 STOCKHOLM

Billing address should be stated on the invoice regardless of the shipping format.

Reference
All invoices must contain one of these reference types.

• Reference for direct orders must consist of a reference code that has the format ZZXXXXXX
  The code always begins with ZZ followed by the institution code and user ID and be mixed with letters and numbers.
  This is an example of reference ZZUFPETLOV1
   
• Reference for ordering via KI's e-commerce must be KI's order number, which consists of 8 digits and starts with 32xxxxxx.
  For example. 32000012

There are three different ways we can recieve e-invoices from you.

1. Primarily via the PEPPOL network

We receive via PEPPOL BIS 3.0

Address in PEPPOL/ID:
GLN 0088:7350043510008

For more information, visit the webpage of Agency for Digital Goverment.

Reference must be entered in BuyerReference
KI order number must be entered in OrderReference

2. Svefaktura with transport profile Base

Contact your VAN operator if you have one. They need to register our parts identity and our receiving address in their register in order to send e-invoices to us.

Here follows the technical information needed to send Svefaktura to us via transport profile Base. This is also called an ebMS-link.

E-invoice format: SFTI Svefaktura

Our Parts Identity: 7350043510008
Our Van operator: Opus Capita

If you wish to send Svefaktura to us, please contact supportsystems@ki.se with the following information.

• Your Parts Identity
• Your Van operator
• Contact information for the person who will be our contact

Reference must be entered in the RequisitionistDocumentReference tag.

3. Invoice Portal

Karolinska Institutet offers suppliers to send e-invoices free of charge via the invoice portal in collaboration with OpusCapita.

On the linked page there are instructions on how you go about registering as a supplier and sending invoices.

OpusCapita invoice portal

For all questions regarding invoices contact ekonomiservice@ki.se.