Admission to doctoral studies at FyFa

There is no general admission to doctoral studies at Karolinska Institutet. Admission procedures are handled at a departmental level. There are, however, general rules established by Karolinska Institutet for admission to doctoral education.

Please read more about Admission to Doctoral Education at KI.

Link to the forms and documents for doctoral education at KI.

1. Establishment of doctoral position

  • A prospective principal supervisor applies to FyFa to establish a doctoral position by submitting the form Establishment of doctoral position.
  • Attachments:
    – The Green Light application.
    Note that a Green Light only consider supervisor skills, and that there are other criteria that must be met for a doctoral position to be established (financial plan, quality of research project, co-supervisors etc)”. See information on the staff portal.

    – Research plan (5 pages) including background, methods, and descriptions of the specific projects with aims and hypotheses.

    – Ethical permitt(s) (if required) is held or planned.

    – CV of supervisors (max 2 pages each)– Description of each supervisor in relation to the research project(0.5 page)

    – Description of doctoral education environment (0.5 page)

    – If assessment regarding exemption from advertising: document verifying the reasons for exemption

    –  Form, Financing plan for doctoral student
  • The application should be submitted to, at the HR unit at FyFa.

Please note that the assessment will take up to three weeks, so please make sure to send in the application form on time.

2.A. For doctoral students recruited through advertising, the following applies

The recruitment process

  • The recruitment process starts when the doctoral position is established.
  • HR of FyFa will assist the supervisors with advertising of the positions as well as the subsequent steps in the recruitment process, e.g. interviews and eligibility tests of the candidates where colleagues can be involved.
  • The timeline for the recruitment process may differ depending on number of applicants etc. It’s therefore good to prepare and have foresight before initiating the process. The recruitment process will last about 10-12 weeks, including the announcement period, assessments by the candidates, interviewing, and assessment of eligibility.
  • Observe that advertising a Ph.D. position is only required if the candidate will be employed at FyFa.
  • The supervisors will select one of the Doctoral student candidates.

2.B. For doctoral students employed by SLL or supported by CSTP, or industry, the following applies:

  • The process starts when the Doctoral position is established.
  • Please contact the Doctoral course administrator Sofia Pettersson concerning the assessment of eligibility.

2.C. For doctoral students with stipends (e.g. from CSC), the following applies:

  • The process starts when the doctoral position is established.
  • The student should, whenever possible, visit FyFa and the research group for thorough interviews and clarifications of what it involves being a PhD student at KI. The HR unit at FyFa will assist the supervisors in this process and with practical issues (e.g. visum application).
  • Please contact the Doctoral course administrator Sofia Pettersson concerning the assessment of eligibility.

3. Admission decision

Compulsory documents for admission

  • Form, Decision of admission to doctoral education
  • Eligibility statement
  • Description of the selection process and ability/suitability assessement
  • Mandatory supervisor course including web-course
  • CV of the applicant
  • Copy of passport if the applicant doesn’t have Swedish personal identification nummer (svenskt personnummer)
  • Fyfa agreement doctoral student and supervisor (clinical)

The compulsory documents should be submitted by email to the Doctoral course administratior at FyFa Sofia Pettersson. The forms Decision of admission to doctoral education and Financing plan for doctoral student should also be submitted in original.

The head of department finally decides when the procedures in sections 1 and 2A, 2B or 2C (see above) are completed.

4. Digital Individual Study Plan (ISP)

  • The ISP is a tool for doctoral education, written by a doctoral student together with their supervisors. The ISP must be submitted within 1 month after admission and updated annually irrespective of study rate.

    The principal supervisor should create and save a new digital ISP in the system. Thereafter, you can write the ISP together. 


    Note: A principal supervisor can only create an ISP if the doctoral student has an activated KI-ID.

    You will get instructions from the administrator after admission.”

  • The ISP will be evaluated and approved by the Directors of doctoral studies, a Doctoral representative, and Sofia Pettersson. The ISP will also be presented at a seminar (held twice a semester).

Presentation of doctoral project

The Doctoral student present the projectplan during a FyFa research-fika. This is held every Wednesday at 14.30 in the Faculty club on floor 10 in Biomedicum.


  • To serve as an introductory seminar and to welcome the new student.
  • To provide the student with an opportunity to present the research project from his/her perspective and to obtain feedback on it.
  • To be a learning activity for the student (note that the seminar is to be held in English).

The presentation should be approximately 15 minutes and in English, and will be followed by a question and answer session. The supervisor has to be present.

Introduction day

Newly admitted doctoral students are invited to an Introduction day at the department via email.


Visiting address

Biomedicum, Solnavägen 9, floor 3.

Sofia Pettersson

Educational Administrator


Content reviewer: