Admission to doctoral studies at FyFa

Denna sida på svenska

This page describes the process of becoming a registered doctoral student at the Department of Physiology and Pharmacology.

There is no general admission to doctoral education at Karolinska Institutet. All admission procedures are handled at the department level.

There are, however, general rules established by Karolinska Institutet for admission to doctoral education. The admission procedure for doctoral education at the Department of Physiology and Pharmacology is carried out according to those rules.

Admission seminars at FyFa

To be formally admitted as a doctoral student at FyFa, you need to present your doctoral research project at an admission seminar at the department. Admission seminars are held at FyFa four times per year; twice in the autumn and twice in the spring.

Admission seminars at FyFa autumn 2017

  • October 2, from 13:00, Pharmacology library, Nanna Svartz väg 2
  • November 23, from 09:00, Pharmacology library, Nanna Svartz väg 2

Admission seminars at FyFa spring 2018

  • February 20, 2017 - 13:00-16.30
  • May 16, 2017 - from noon

Your presentation at the seminar should be approximately 15 minutes and in English, and will be followed by a question and answer session where the FyFa Admissions Board poses questions to the applicant. The supervisor has to be present. The total time for your seminar is 30 minutes.

The FyFa Admissions Board consists of the FyFa directors of doctoral studies, researcher representatives and doctoral student representatives at the department.

‘Green light’ - Permission from the head of department prior to recruitment

A new doctoral student can only be admitted to the doctoral education at KI on the premises that the principal supervisor can present an approved ‘Green light’ decision at the admission seminar. This means that an assessment has been done of the suitability as supervisor, previous track record and available time for supervision, as well as the financial resources. This assessment is performed by the departmental chairman, directors of doctoral studies and head of administration. Further information is found on the Staff Portal - ʽGreen light’ – approval of a supervisor before the start of a new doctoral project

Thus, for each new doctoral student, a prospective supervisor must have obtained ‘Green light’ from the department prior to either:

  • initiating an employment as “FoU-praktikant”
  • submitting a KID-application or similar
  • announcing/advertising an open doctoral student position
  • the admission seminar

The FyFa 'Green light' application form (Word)

The completed ‘Green light’ application form has to be handed in to Diana Mattsson well in advance of either of the above listed occasions.

Please note that the ‘Green light’ assessment may take up to three weeks, so please make sure to send in the application form on time.

Please note that for a new main supervisor, the first doctoral student has to be registered and active for a period of at least six months before ’Green light’ for another student can be obtained.

Apply for admission

Before applying for admission, you and your main supervisor should contact Head of Department Håkan Westerblad to discuss your interest of doctoral studies at FyFa.  Please note that as of 1 April 2016, all main supervisors must have passed the web course for doctoral supervisors within 5 years of a new student admission.

After having an agreement from the Head of Department, apply for admission to doctoral studies by submitting an application for admission to the FyFa educational administrator, in advance of the admission seminar.

The application should consist of the completed:

  • Approved green light decision.
  • Form 1: Application for assessment of eligibility. Please note that the form for eligibility must be submitted at least five weeks before the admission seminar.
    For more information please see the entry requirements for doctoral education.
  • Form 2: Application for admission to doctoral studies
  • Form 3: Individual study plan.
    About the attachments to the study plan: Download the research plan template. Please note that your attached CV should be no longer than two pages.

You will find the forms on the Staff portal - Forms and documents for doctoral education

And an agreement between your FyFa supervisor and you, the student:

Application timetable

Form 1, "Application for assessment of eligibility", has to be sent at least five weeks in advance before FyFa's admission seminar. Submit the application to the central administration at KI (the Education Support Office) for decision. The address is found on the form.

A copy of their decision should then be enclosed with the application for admission.

Submit your application

Submit your application to the educational administrator at FyFa at least two weeks before the admission seminar. Please note that your application should be unstapled and printed on single sided paper. 

Educational administrator

Sofia Pettersson

Phone: +46-(0)8-524 872 29
Visiting address: Course service desk / Reception
Solnavägen 9, floor 3
Opening hours: Mon-Thur 09:30-11:00, and
13:30-14.30. Fri 09:30-12:00
(closed for summer and winter holidays)

After the submission of your application

Your application is reviewed to ensure that it is complete and complies with all formalities. If a supplement is required, you will be contacted by the educational administrator.

An invitation to the admission seminar will be sent to you and your main supervisor approximately one week before the seminar.


The Admissions Board's evaluation of the application is held behind closed doors. The Head of the Department at FyFa makes the final decision in consultation with the Admissions Board's recommendation. You and your supervisor will be informed of the decision in writing as soon as possible after the admission seminar.

Introduction day

Newly admitted doctoral students are invited via email to an Introduction day at the department. The date of the introduction day is announced in the FyFa calendar