Information for PhD students admitted after January 2018

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► NEXT 2. PhD courses

Deadlines for submission/ Admission seminars at CNS:

Deadlines for submission 2018:

Admission seminars 2018: Deadlines for submission 2019:
February 9

March 5th at 16.00
March 6th at 10.00 and 13.00
March 7th at 10.00 and 13.00

February 8
May 4

May 28th at 16.00
May 29th at 10.00 and 14.00
May 30th at 10.00 and 13.00

May 3
September 7 End of September, not scheduled yet September 6
November 9 End of November, not scheduled yet November 8

Entry requirements

Do you fulfill the requirements? You must submit the application for eligibility assessment at least 3 weeks before the deadline for admission to Doctoral Training.
Contact doctoraleligibility@ki.se if you have questions regarding eligibility assessment.
English language requirements for doctoral education


Your main supervisor will be your primary guide during your PhD so you should assess whether he or she:

- possesses sufficient knowledge about your proposed project
- is genuinely interested in training you in scientific practice
- can take responsibility for your scientific development
- has a sound research economy (grants)
- can guarantee a sufficient amount of time to efficiently supervise you in your project

A.Obligatory supervision course

The web course (below) should be implemented successfully before the start of the Supervision Course.

B. Obligatory web course

Needs to be renewed every 5 years.
Obligatory for main supervisors, recommended  for all co-supervisors.

C. Green Light

Needs to be renewed every 3 years.
Make sure that your main supervisor has a departmental supervisor licence - ‘Green light' i.e. is approved within the Department as a current supervisor.

Green Light application - CNS form. Send application to the Doctoral Administrator.
Processing time 1 month. The approved application is valid for 3 years.

1. Submit a formal application 

Forms and documents for Doctoral Education

All vacant doctoral student positions at KI have to be advertised
CNS contact for advertisement: HR@cns.ki.se
Available doctoral positions are advertised continuously.

Send the documents indicated in the checklist, before the deadline in an original form to the Doctoral Administrator.

♦ Research plan

Learning experiences example: running an RCT is not one experience but involves designing a strategy for recruitment, evaluation of drop-out effects, coordination of personnel involved, critical design of power and readouts, statistical analysis etc.

Time plan. Indicate an approximation of the timeline predicted for the sub-projects as well as for the halftime control and thesis defence using the template table.

♦ Individual study plan (ISP)

You don’t need to explain in detail how expert you are.
We want to know what responsibility you will take for your student with respect to monitoring their development, how and how often you will communicate with each other, how you will deal with activity/annual reports, what sort of environment (e.g. lab meetings, JCs) you provide etc.

The Individual Study Plan must be signed by the applicant, main supervisor, co-supervisor(s) and head of clinic (if parallel clinical activity is planned). 

The perceived economy must be sufficient to guarantee the entire 4-year period. Financial plans are assessed by the Administrative Director. 

What is special for clinicians to consider?

  • The minimum time devoted to a research training programme by a practicing clinician or other professional should be 50%, which is what your clinical chief should agree to
  • A research environment in which research is discussed might not exist in your clinic and so you will need to identify a complimentary alternative
  • For some clinical professions, time spent with your patients might be part of your research project and can be included as such
  • Enrollment in a clinical research school will ensure time away from the clinic in order to conduct structured learning activities

How is the financing?

  • Your salary and project should be financed for the entire 4-year (full time) period of your training, with a professional employment status from the first day
  • Only internationally-financed stipends are permitted
  • The department has the ultimate responsibility for the economy of your salary
  • The economies of research groups vary widely and also change with time
  • The better the economy the more chances you are likely to have to attend international conferences
  • As a PhD trainee you can apply for KI travel funds and research grants 

2. Give an admission seminar

The department reviews the application and interviews you during a formal admissions seminar. 

Why: The purpose is to ensure that all aspects of the planned research and personal development plan, including supervision and research environment, are optimal and understood by all.

Who must attend the seminar: Applicant and main supervisor; co-supervisors and mentor are invited to participate in the seminar even though their attendance is not mandatory. 

You should be prepared to: make a brief presentation of the project in English (max.10 minutes, no PowerPoint presentation) and discuss all aspects of the proposed individual study plan, research project and personal development plan, individualised learning objectives, including any revisions requested by the board. 

Credit transfer: intention to register activities relevant to the individual study plan must be discussed with the Director of Studies during the admission seminar.

When: Normally 3-4 weeks after the deadline (check scheduled dates in the table above). The Doctoral Administrator will send you an invitation so you can choose one of suggested dates. You can also contact the administrator in order to book one of them.

Where: Widerströmska huset, Tomtebodavägen 18A, floor 5 - CNS conference room. The seminar takes approx 1 hour.

Who holds the seminar: the Director of Studies and the Doctoral Administrator as they are jointly responsible for the formal administrative aspects of Doctoral Training. 

What to expect at the seminar: In addition to an overview of doctoral training including description of mandatory administrative reporting tasks, you will have the chance to meet the Director of Studies and the Doctoral Administrator in person. Additional supervisor/PhD students might attend the same admissions seminar, so might be presenting your training plan to several scientists.


After the admission seminar the Director of Studies makes a recommendation as to whether to approve or reject the application. The Prefect then makes a decision.

Once the application has been approved and signed by the Prefect, the student and supervisors will be informed about the decision and the application is registered in Ladok.

You are now registered as a doctoral student at KI. Congratulations! What’s next?

3. Identify a mentor

Must be identified within the first year - send an email to the Doctoral Administrator.

Who can be a Mentor?

A person who:

  • Can advise you in any aspect of your personal and professional development
  • Is not directly involved in your research project
  • Is not your family member 

So choose someone you trust to give you honest and constructive advice.   

4. Take the introduction course

Must be completed within the first year.

Doctoral Training begins with a compulsory centrally-arranged introduction course.

We strongly recommend you sign up as soon as possible, as the earlier you do it, the more you’ll get out of it.

  1. Apply for the introduction course
  2. Complete two web courses before you participate in the oral lecture
  3. Participate in the oral lecture
  4. Your participation is registered in Ladok

No higher education credits are awarded for the Introduction course.  



Doctoral administrator

Educational administrator

Kseniya Hartvigsson

Phone: +46-(0)8-524 832 37
Organizational unit: Central administration
E-mail: kseniya.hartvigsson@ki.se

Director of Doctoral Training


Robert Harris

Phone: +46-(0)8-517 765 61
Organizational unit: Neuro Harris
E-mail: Robert.Harris@ki.se

Administrative Director

Head of administration

Karin Wallin Blomberg

Phone: +46-(0)8-524 832 45
Organizational unit: Central administration
E-mail: Karin.W.Blomberg@ki.se

HR supervisor, contact for advertisement: HR@cns.ki.se

HR supervisor

Elin Johansson

Phone: +46-(0)8-524 830 44
Organizational unit: HR unit
E-mail: elin.johansson.1@ki.se