How to apply for a job at Karolinska Institutet

How to apply

To apply for a vacant position, click on the application button, which is located at the bottom of each ad. You will find the ads at "Jobs at KI".

All applications are made electronically in our recruitment system. After you have registered and logged in, you fill in the web form with your personal information, answer some questions and upload your CV.  In some recruitments, you apply without a personal letter. In those cases, you need to answer some questions about why you are applying for the job.You can submit or update your application until 23.59 on the last application day. After that, the advertisement closes and disappears from the list of vacancies. Once you have submitted your application, you will receive an email confirming that we have received it.

Selection and interview

When the application period has expired, we make a selection based on the requirements profile for the position. We select based on who best matches the requirements for education, experience and competences specified in advertisement. If you are one of those who best matches the requirements you will be invited to an interview. For employment as Senior Lecturer or Professor the Recruitment Committee will appoint experts in the field after the application period has expired. The expert reviewers will review the applications and make their recommendations of the most qualified candidates. Based on the external expert’s assessments the Recruitment Committee will invite one or more candidates for interview.

If you are invited to an interview

During the interview, you usually meet a recruiting manager and generally one or two other employees. At Karolinska Institutet, we work with competence-based recruitment. This means that the questions in the interview are asked based on the characteristics and abilities that are requested in the advertisement. During the interview, you will be asked to describe previous situations and give examples based on them. You can prepare yourself by thinking through situations in your previous work, where you have used the qualities, abilities or experiences required in the ad. For employment as Senior Lecturer of Professor the Recruitment Committee members and department representative will ask you questions regarding different aspects of your research, teaching and leadership. We recommend that you prepare to explain how you suit the particular job description, what your future plans would be if you would be offered the position, and how you imagine your future commitment to KI’s education and research.

We care about recruitment processes being objective and therefore we ask questions that are relevant to the current profile's requirements. As part of the overall assessment, you may also be asked to take one or more web-based work psychology tests. If you become one of our final candidates, we will ask for your references at the end of the process.

You always get feedback

Everyone who has applied for a job with us receives feedback. If you have been interviewed we will usually call you, otherwise you will receive a notification through e-mail. For employment as Senior Lecturer or Professor, communication with the candidates will be in written form through the Varbi recruitment system. A recruitment process takes between 2–12 months, depending on the type of employment.

If you do not proceed in a recruitment process, you are always welcome to create a job subscription and monitor the areas you are interested in, and you will receive matching ads sent to your e-mail.

Decision on employment

When a decision of employment has been made, it will be announced on the authority's digital bulletin board at Nobels väg 6, Solna.

To appeal a decision of employment

Only those who have applied for employment can appeal that decision of employment. An appeal against a decision of employment must be in writing and made to The Higher Education Appeals Board. The appeal must state which decision is being appealed, what change is desired and why you feel that the decision is incorrect.

The appeal must have been submitted to the Registrar, Karolinska Institutet, 171 77 Stockholm. The decision must be appealed within three (3) weeks from the day the decision was announced on the authority's digital bulletin board.

If you get a job at KI

When you are about to start working with us, you will receive an employment contract or a proof of employment. The proof of employment corresponds to an employment contract, but the difference is that you do not have to sign it. Before you start your new employment, you will receive an email from the President and from the head of your department or the administration, welcoming you.

Spontaneous applications, internships and summer jobs

All our vacancies can be found under the heading "Jobs at KI". We do not have the opportunity to receive any registrations of interest or spontaneous applications. If you are interested in internships or summer work with us, you are welcome to directly contact the department where you want an internship or summer job.

Technical support when applying

If you need technical support when applying, you can contact Varbi on weekdays between 08: 30-12: 00 and 13: 00-16: 30 on telephone 0520–58 00 50.

Diversity and gender equality

KI recruits employees regardless of ethnic or religious affiliation, gender, transgender identity or expression, disability, sexual orientation and age.

We do not tolerate discrimination, harassment or other abusive discrimination at Karolinska Institutet.

Do you want to contribute to better health for all? Apply for a job with us!