Application and admission to doctoral education at LIME

This page describes the process of becoming a registered doctoral student at the Department of Learning, Informatics, Management and Ethics

NEW! Green light for main supervisor

Starting from the second admission seminar autumn 2017 an application for doctoral education at the Dept of LIME can only be handled on the premises that the main supervisor can present an approved ‘green light’ decision. The ‘green light’ decision is made by the head of the department together with the director of doctoral studies and head of administration. Read more about the the purpose of 'green light' here:

Link to general information about the 'green light' at KI

Only use the specific LIME form “Application for 'green light' at the Dept of LIME” below. NOTE! Form updated November 2017 - only use this form, older version will not be accepted. Completed and signed form, together with mandatory attachments (find two below), is to be handed in to Administrative officer Ingrid Smedberg well in advance before starting the procedure of applying for admission seminar. Read more about how and where to hand in the application on the form .

Application for 'green light' at the Dept of LIME - Updated form November 2017

Letter concerning financial support for a doctoral student at the dept of LIME, KI

Financing plan for a doctoral student at the dept of LIME, KI

Application procedure

There is no general admission to doctoral education at Karolinska Institutet. All admission procedures are handled at the department level. To become a doctoral student at the Department of LIME, you start by applying for one or more of the announced doctoral projects that are available at KI (see link "Available positions for doctoral education at KI" below). If you have your own funding in form of an external scholarship you can still apply for any of the announced projects but you can also try to establish a contact with a research group on your own. If the scholarship have been earned in competition with others the project might not have to be announced like the other projects. If you start your application procedure by applying to an announced doctoral education position, please take in mind that this part can take time.

Once you have been offered the announced position, you can apply to be admitted to the doctoral education at the department of LIME following steps below. Link to page were you download Form 1, Form 2 and Form 3 are further down this section.

  • Form “Application for 'green light' at the Dept of LIME” must have been approved (according to instructions on form and earlier on this page) for your main supervisor. Copy of approved form to be attached.
  • Apply for a certificate of general eligibility for doctoral education (Form 1: Application for assessment of eligibility to doctoral education). Please note that the form should be sent to the central administration, not to LIME (address on the the form). This procedure can take up to three weeks.
  • Attach approved Form 1 to the application (in original).
  • Fill out Form 2: Application for admission to doctoral studies, written in English. Sign it.
  • Carefully fill out your individual study plan (Form 3: Individual study plan) with information about your supervisors, learning goals, what courses and other credit-awarding activities you are planning to do. Even if you are uncertain about some of the courses or activities, you need to have a first plan at least. Sign it together with supervisors and mentor. All written in English. NEW! Choose the correct form! From October 2016 there is one form for doctorate degree and one for licentiate degree.
  • Attach your own CV as well as for your supervisors. Keep the CVs to a few pages. All written in English.
  • Proof of/ documents showing supervisor training. There are different requirements depending on previous supervisor experience. Link to page with important information about this is found below.  Every principal supervisor must pass the web course regardless of previous supervisor course. NOTE! Web courses for supervisor training may not be older than five years. Attach also that certificate.
  • Formulate a research plan, maximum of 5 pages apart from references. Before starting, carefully read Instructions for writing research plans at LIME (below). Research plan is to be written in English. To this, attach a document with a detailed time plan for the project (data collection, writing articles, taking courses etc.)
  • Plan for financing (mandatory appendix 4) of the studies together with the supervisors. To be signed by principal financier provider or likewise. NOTE! Funding must be covered for a minimum of three years for a full-time doctoral student; and two years for a full-time licentiate doctoral student. Exceptions can be accepted for granted KID-funding or extraordinary circumstances. The funding outlined in the financial plan must be either secured in the form of allocated resources already locked in a project account at LIME, KI or corroborated with documents specifying that a doctoral student salary for the specific project is covered,  e.g. approved grant application/contract, written and signed agreement with another organization or another legally binding document that specifies that LIME, KI is the recipient of such funding. All written in English.
  • Hand in the application for admission to the Administrative officer of doctoral education Ingrid Smedberg at the department before deadline (read more about this procedure below). DO NOT USE STAPLES on your application (use paper clips) and also print it on ONE-SIDED pages only. Do not send it in digitally (by email) unless this has been previously agreed upon.

Link to Form 1, Form 2 and Form 3 (together with instructions)

Link to doctoral supervisor training at KI

Instructions for writing research plans at LIME (UPDATED MARCH 2018)

Available positions for doctoral education at KI

Available positions doctoral education

Dates for admission seminars spring 2018

You can hand in the application in person to Administrative officer Ingrid Smedberg at her office at floor 3, Department of Public Health Sciences PHS, Widerströmska building, or leave it in Ingrid Smedberg's postbox on floor 3 at the Department of LIME, Widerströmska building. If you leave your application in Ingrid Smedberg's postbox (on floor three, LIME) - an email is to be sent the soonest after to stating that your application has been put in the postbox.

  • April 24 (Deadline for complete and signed application to administrator Ingrid Smedberg was Wednesday March 28, at 10 AM)
  • June 5 (Deadline for complete and signed application to administrator Ingrid Smedberg is Wednesday May 9, at 10 AM)

DO NOT USE STAPLES on your application (use paper clips) and also print it on ONE-SIDED pages only.

Read more below regarding updated criteria for a correct application and how to secure a spot on a seminar below!

Admissions as of autumn 2018 is in the process of change. The Swedish Higher Education Authority (UKÄ) has concluded that the admission process that KI applies for its doctoral students contravenes the Higher Education Ordinance and the Higher Education Act. KI’s admission procedure for doctoral students must therefore be amended in accordance with the UKÄ's clarification

How to secure a spot on the admission seminar at LIME

  • The way to secure a spot on the seminar will be by turning in a formally correct and complete application. Unless a submitted application is correct and complete, one will lose one's spot in the queue, with the exception of minor corrections that are handled within a limited time span. Anyone who has lost his/her spot in the queue can get a new spot by submitting a complete and correct application.
  • There will be a maximum of THREE candidates per seminar. When a seminar is full, later applications will automatically be referred to the next seminar
  • Please read document below regarding our criteria for minor or major flaws:

LIME_correct_and complete_application_criteria (UPDATED MARCH 2018)

Rules and general syllabus for doctoral education at KI

It is of importance to carefully read through Rules for doctoral education and general study plan / syllabus at Karolinska Institutet (link below). This applies for both supervisors and applicants.

Rules and general syllabus

Available positions for doctoral education at KI

Available positions doctoral education

Admission seminar procedure at LIME

The departmental Admission Board invites each applicant to an admission seminar. The seminars are held in English. As stated in Rules for doctoral education at Karolinska Institutet, the applicant should present the following information:

  • Background, design and purpose of the research project contained within the individual study plan; main research question/s and methods clearly stated
  • A study schedule and the educational targets to be reached by the half time control and by the completion of studies
  • A detailed time plan for the projects

Each applicant is given 10 minutes for their presentation, which is followed by a question-and-answer session of about 15-20 minutes, where members of the board discuss the research plan with the applicant - supervisor take part in the discussion if directly addressed.

Guidelines for admission board members when reviewing applications to doctoral education at LIME March 2018

After the discussion, board members meet separately to decide on a recommendation to the head of department. The boards recommendation is reported to the applicant within two weeks. Please use checklist below for how to structure a revision of your research plan, if a revision is requested by the board.

LIME structure_the_revision_of_research_plan_140520.doc

The applicant must be physically present at the admission seminar, as well as the main supervisor. Co-supervisor(s) should attend if possible. The external mentor may attend. Supervisor(s) or mentor do not take part in the Admissions Board's decision. The applicant is needed to identify herself/himself at the admission seminar with a Swedish ID card or passport.


Administrative officer of doctoral education at LIME

Ingrid Smedberg

Phone: +46 8 524 83789