Reporting of activity and financing

A report of your activity as a doctoral student, and how your studies have been financed, must be submitted twice a year.

Reporting of activity and financing is compulsory for all doctoral students. A report should be submitted to the FyFa doctoral studies administrator twice a year; in June and in December. Reports are filed in Ladok.

Designated form

A reminder is sent via e-mail to all doctoral students when it is time to submit the activity and financing report. The reminder will also include the designated form you should use when reporting.


'Activity' refers to the percent of time you have devoted to your doctoral education/research project. Included is also participation in doctoral courses, seminar series, congresses, project work in your spare time, etc.

An example of how to estimate activity in percentage:

  • 10% activity = 4 hours/week
  • 25% activity = 10 hours/week
  • 50% activity = 20 hours/week
  • 75% activity = 30 hours/week
  • 100% activity = 40 hours/week

Note that activities you have engaged in that are NOT financed should also be reported and should be entered as "ÖVR"!


'Financing' refers to the financing of your doctoral studies only. It does not refer to salary you have earned for ordinary work; for example being a hospital physician in parallel with your doctoral studies.

A clinical doctoral project could, however, constitute both ordinary clinical work and doctoral studies at the same time.

Queries and concerns

Educational administrator

Sofia Pettersson

Phone: +46-(0)8-524 872 29
Visiting address: Course service desk
von Eulers väg 4a, floor 3. 
Opening hours: Mon-Thur 09:30-11:00, and 13:30-14.30. Fri 09:30-12:00 (closed for summer and winter holidays)