Research data management

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Research data should be managed in accordance with applicable legislation and guidelines. Research data should be described with metadata to ensure traceability and in some cases also reusability.

What is research data?

Research data is all data that forms the basis of the findings and conclusions generated by the research, it may include experimental raw data, questionnaires/interview data, statistical analysis, processed and merged data. Even data that is the basis for negative or unsuccessful results are considered to be research data and should be documented according to the same guidelines.

What is secure research data management?

Secure data management can be divided into some general points:

  • It should always be possible to trace the origin of the data, as well as how data is handled and processed
  • It is important to be able to find data and to know where the data is stored
  • Storage is only allowed in approved systems and places
  • Only authorized persons should have access to the data, especially if the data includes personal data
  • The data should always be backed-up
  • Data should usually be described with associated metadata (i.e. data about data)
  • Variables in the dataset has to be explained

Swedish National Data Service (SND) issues recommendations for data management and for data management plans

Where do I store research data?

The safest way to store research data is on a server at KI and/or in a KI approved system for research data. Listed below are some common solutions at KI and the types of data that can be stored in each solution.

It is NOT allowed to store research data in external solutions/systems (such as Dropbox). Also, storing research data permanently on your own computer's hard drive or on an external hard drive is not approved.