Reporting and signing results in Ladok - doctoral courses

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Course occasions in Ladok

Ahead of a new semester, course occasions are created in Ladok to which admitted doctoral students will be added (admitted). The Ladok system management group is responsible for creating the course occasions in Ladok and for transferring the admitted students that have accepted the admission offer via KIWAS before the data transfer date.

Late applicants handled outside KIWAS or students that have accepted the admission offer after the KIWAS-Ladok transfer date, must be manually entered in Ladok (admitted) by the course giving department. The same applies to applicants that have not stated a full (Swedish) personal identity number in their application. As a course director you are responsible for well in advance providing a complete list of admitted students to the departments's study administrator who will administer this in Ladok. 

Registration in Ladok

Before course start, each admitted participant must register via the Ladok student interface. The registration period runs from one week before the start of the course, until two days after course start. You can remind the students about this on the first day of the course.

Cancellation of course place

Cancellation of a course place once accepted is done by the student via the Ladok student interface. Remember to check in Ladok if any cancellations have been made.

The examiner 

The examiner will sign reported results directly in the system. It is also possible for the examiner to self-submit the results before signing. Otherwise a result list should be handed in to the study administrator at the course responsible department. This should be done within 14 days of completed course to give the doctoral students good service.

Study certificates

Doctoral students are able to print study certificates via the Ladok student interface.

Instructions and more information

For detailed information about how the reporting of results in Ladok at KI should be handled, see: Manuals and instructions for Ladok (in Swedish only)

Read more about New Ladok and how it affects doctoral courses.

Archiving rules for doctoral courses are listed in the Document management plan (Dokumenthanteringsplan – only in Swedish) for Karolinska Institutet regarding doctoral education. 


Administrative officer

Anna Gustafsson

Phone: +46-(0)8-524 860 18

Chair of the Course and programme committee

Erika Franzén

Phone: +46-(0)8-524 888 78

Vice chair of the Course and programme committee

Lena Von Koch

Phone: +46-(0)70-786 93 86

Coordinator of doctoral education

Ingeborg van der Ploeg

Phone: +46-(0)8-524 867 00


CourseDoctoral educationTeacher