Packing and moving
Most equipment will be taken away by the movers, with disconnection and connection handled by the authorised contractor. As far as possible, the same person will disconnect and reconnect each individual piece of equipment.
How much can you take with you?
Generally speaking, everyone will have less storage space than in the present premises, although different types of work space will offer various amounts of storage.
Exact information on how much you can take with you is available from your relocation coordinator.
Who packs what?
Each department decides whether to ask the movers to pack on their behalf. If the movers do pack, it would be wise to assume that they will need to do so a couple of days before the move. Something that may affect work on those days. With this in mind, it might be advisable to pack up your own office.
Personal effects (photographs, ornaments) and laptops should be moved in the appropriate manner by individual members of staff.
Packing boxes will be delivered to departments during Q1 2018 and placed in a suitable location. Boxes will be delivered together with labels, special plastic bags for computer accessories, and packing material.
If you require packing boxes at an earlier date, because you will be on leave or similar, contact your relocation coordinator.
Labelling boxes and equipment
Each box must be labelled with a label from the movers. It is important that you use the correct colour as each floor is colour coded.
Labels are always placed on the short side of the box and must be marked with the floor, area and place number. You may also state your name in order to make it easier when you come to unpack. Do not write directly on the box.
Items that do not fit into boxes should be labelled and be left in plain sight in the room at the time of moving.
Computer screens and workstations must be clearly labelled and left in plain sight in the room at the time of moving. The movers will use cages to move these.
Keyboards, mice and other technical accessories should be packed in the supplied special bags, which should then be labelled and left on the desktop.
Some equipment requires specialist moving. This means that the manufacturer or supplier requires that they transport and/or move and/or calibrate the equipment in question. Relocation coordinators and quarter coordinators from the five departments have compiled an inventory of equipment requiring specialist moving.
Lab glass ware
Lab glass ware will be common in Biomedicum and should be packed separately and be labelled "Glas".
The various categories of hazardous goods are packed and handled in different ways and it is of the utmost importance that this is done in the correct manner.
A helpful checklist for research groups moving to Biomedicum has been compiled to simplify your laboratory move. Good planning will minimize risks for entrepreneurs, laboratory staff and all other personnel as well as risks for property loss and damages to equipment and/or scientific samples. Go through the following checklist to ensure a safe and effective relocation.
Contact your relocation coordinator if you have any questions.
Refrigerators must be emptied of their content and be sanitised on the outside prior to being moved.
All material must be removed and either be discarded or repacked in separate polystyrene boxes as used by KI internally. Please note that refrigerators with content will not be moved by the movers.
Refrigerators manufactured before and up to 1998 will not be relocated to Biomedicum.
A designated moving team will be working in parallel with the general move to relocate low-temperature freezers. It is we who are responsible for securing these for transport, by packing them with bubble wrap or other packing materials to prevent the contents from moving during relocation. All material contained in the freezers must be able to withstand movement. All refrigerators and freezers will be transported on sack barrows and may be inclined up to 45 degrees.
Remember to fill all freezers with packing material in good time so that this is cold and can help to maintain a low temperature once the freezer is unplugged. If you have any questions regarding the disposal of chemicals that are not being relocated, specialist advice is available from Stena. Your relocation coordinator can help you to schedule a meeting.
Chemicals to be relocated to Biomedicum
For a safe handling of chemicals, 1-2 appointed persons per department will be trained in ADR (Transport of dangerous goods) and will be responsible for packing all of the chemicals.
A few preparations have to be done by each research group according to set routines:
- Perform the chemical inventory in KLARA
- Check and make a list of the chemicals that have an UN-number (in KLARA)
- Discard old/not in use chemicals. Own, home-made mixtures etc must be discarded.
- Contact your relocation coordinator if you need help from Stena to clear out and discard chemicals.
- Update necessary permits
- Update to new CLP-pictogram where needed.
- Label all chemicals with barcodes.
- Perform a risk assessment of the relocation of your chemicals.
- Plan the move of your chemicals.
- Prepare the move and packing by sort the chemicals based on their UN-number.
- Chemicals stored in fridge/cold room: Must be packed in styrofoam boxes on the day of move by the appointed persons.
- Chemicals in freezers – Contact your relocation coordinator for more information.