Ongoing projects at the IT Office

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KI’s IT environment to be updated

The Information Technology Office (ITO) is currently heading a number of projects aimed to improve and update the university’s IT environment. With a modern, stable IT platform, the ITO will be able to offer the university administration and departments cost-effective and functional computer services.

At the same time, the ITO is developing packaged services for the university, such as standardised clients, client support and extended support, storage, backup, networks and surveillance.

New features introduced in 2016 include:

  • KI Share: a platform based on Microsoft Sharepoint for supporting projects and sharing documents
  • A backup solution for documents and other files
  • New storage space architecture in the central data environment that makes it easier to provide storage space for the departments and internal/external document sharing
  • A VPN solution (piloted initially at the University Administration). Full rollout scheduled for 2017
  • Bundling of storage and other services, with service descriptions and order forms
  • Virtual network for KI inside the SLL’s physical hospital-side network

More and more parts of the university are also joining the case management system Nilex; including the Facilities Office, Comparative Medicine, the Communications and Public Relations Office and the Finance Office.

Two important agreements were also signed in 2016, one with consultancy brokers Keyman and one with Axians, the ITO’s operations partner and “extended arm”. The agreement with Keyman allows anyone at the university to order IT consultancy services.

Major projects for 2018

Coordinated IT operations

The Coordinated IT operations project will introduce sweeping changes to central IT management at KI in order to give more active support to its core businesses by offering simpler IT operations and IT environmental stability. The delivery of basic infrastructural services (storage, client management, network, etc.) is underway for the Campus Syd departments and has begun for Biomedicum.

More about Coordinated IT Operations

Microsoft Azure and Office 365 for employees and PHD students

The IT Office is currently in dialogue with Microsoft for implementing the architecture needed in order to use the services Azure and Office 365.

We have gotten questions regarding these services for departments, research groups or staff/PHD students, but ordering these services is not possible just yet.

Planned offering of Azure at KI

The ITO is planning to offer the departments a wide range of choices regarding the services included in Azure. By designing a decentralized solution that still is joined for the whole of KI, we are hoping to facilitate the follow up of used services and costs for each department.

At the moment, KIB and Odonten are evaluating the design.

Planned offering of Office 365

In the first phase of the project, we are planning to migrate the e-mail management to Office 365 in order to secure stable and secure operation as well as the possibiliy of larger storage. In a next step we will activate the possibility to download Office for private usage for KI's staff and PHD students. Note that students already have access to Office 365.

In the second phase of the project we will evaluate the services and functions within Office 365. Please get back to us with your feedback on the software!

We are planning on finishing the migration of the e-mail management during 2017. After that we plan on activating the download for personal use as well as starting the second phase with services and functions within Office 365.

If you have any questions regarding Azure or Office 365 or if you want to be part of evaluation the services, please contact the IT Office at

Office 365 for students

Network upgrades on both KI campuses

The ITO is modernising KI’s network infrastructure by installing a new network on the Solna and Flemingsberg campuses that will enable the prompt and effective management of large data volumes (e.g. research data). This will not only enhance performance but also improve security and protection against hacking. The new network will be gradually phased in on both campuses.

Integration platform

Many IT systems are interconnected. In the existing environment, these connections have been made through so-called point-to-point links, using specially written code each time a connection needs to be made. An integration platform is now being introduced, which means that connections are made with standardised interfaces via the platform. Rules for how the systems are allowed to communicate with each other are therefore already set, minimising coding costs. Importantly, this will speed up work and make it noticeably easier to upgrade different systems without having to recode the entire link. One of the first systems to use this new platform will be Ladok3. The integration platform is due to be delivered in 2017.

Identity control and authorisations: IDAC

Many people at KI have more than one role and work at more than one place. For them to be able to access the IT system, KI needs an authorisation tool based on both roles and attributes. 
The current tool, KIMKAT, is based only on organisation, which means that a name search in the metadirectory can bring up a person with several organisational affiliations with no indication of where they are primarily employed or affiliated. The new platform, named IDAC, is due to be delivered in 2018.