Marie Sklodowska-Curie Actions Individual Fellowships 2018

KI Guidelines for MSCA-IF 2018

Call opens: 2018-04-12. 
Closing date: 2018-09-12. 5:00 pm Brussels time.

Always check the links for updated versions and templates as they are continuously updated by the European Commission. Make sure you are eligible for the call.

A fellow can apply for one fellowship. A principal investigator (supervisor) can apply for several fellowships with different fellows. 

See Basic Information from the Grants Office MSCA-IF information seminar. 

Types of fellowships 

1. European Fellowships (EF):

  • European Fellowship – Standard (EF-ST)
  • European Fellowship – Career Restart (EF-CAR)
  • European Fellowship – Reintegration (EF-RI)
  • European Fellowship – Society and Enterprise (EF-SE) – must apply with non-academic sector as host.

2. Global Fellowship (GF)

Documents and guidelines

The application is to be submitted electronically on the European Commission’s Participant Portal which is linked to the MSCA-IF-2018 Call and submission service. Fill in your administrative details in Part A of the proposal, and Description of Work in Part B. Follow the instructions in the portal. Simplified instructions can be found below.

The Guide for applicants have detailed instructions on the application process and template for your proposal.

The Work program  describes the objective and scope of the Marie Skłodowska Curie Actions, where the different MSCA Calls are listed with starting and closing dates. Check for 2018-IF only, described in pages 13-16 of the work program.

Frequently Asked Questions have good explanations. 

Definitions according to H2020 MSCA and explanations

  • Experienced Researcher (ER) must, at the date of the call deadline, be in possession of a doctoral degree or have at least four years of full-time equivalent research experience. Any parental leave periods do not count. ER is the researcher/postdoc/fellow. 
  • Full-Time Equivalent Research Experience is measured from the date when a researcher obtained the degree entitling him/her to embark on a doctorate, either in the country in which the degree was obtained or in the country in which the researcher is recruited, even if a doctorate was never started or envisaged.                           
  • “Europe” = Member State (MS) / Associated Country (AC)
  • Non-associated Third Countries (TC) = countries that are neither MS nor AC
  • Beneficiary = Host Institution In MS or AC = KI. Signs the Grant Agreement (contract) with the European Commission and employs the researcher.
  • IF is Monobeneficiary. Your host organization (e.g. KI) is the Coordinator.
  • Partner Organisation = the organization for secondments (in MS/AC) or for Global Fellowships' Outgoing Phase 
  • The main Supervisor (or Primary Coordinator Contact) is the scientist appointed at the beneficiary to supervise the researcher throughout the whole project duration. This person is the PI (Principal Investigator) of the project.                  

Time line

  • Deadline: September 12, 2018
  • Evaluation results: February 2019
  • Signature of Grant Agreement approx. May 2019
  • You can start the project right away after the Grant Agreement is signed, or choose to start within 12 months from when the Grant Agreement is signed
  • Earliest start date of your project: approx. May 2019
  • Latest start date of your project: approx. May 2020

Apply with other organizations as your Host

If you are applying for MSCA-IF with another institution as your Host, make sure their country is eligible for funding in the 2018-2020 Work Program and contact your PI at that institution and also their Grants Office for advice and necessary information. EURAXESS is a good portal to find offers where organizations publish job offers and their expressions of interest in hosting IF fellows.

Apply with KI as your Host 

KI’s PIC number is 999978530. Do not register a new PIC number.

KI application assurance

If you want to apply for MSCA as a fellow with KI as your host, or as a Principal Investigator recruit a fellow, both the fellow and PI must be identified. As a fellow you must have a Principal Investigator at KI who is willing to host you. Grants Office can help you provided that your PI and Department at KI will support you since the project needs co-financing at KI. For this reason we require that you fill in the KI application assurance. Signatures are required from:

  • the PI
  • Head of Department (Prefekt)
  • Head of Administration (AC)

Send the signed PDF to The original is kept at your department’s economy unit. 

Budget and co-financing

The budget and needed co-financing needed at KI are explained on page 2 of the KI Application Assurance. 

The budget depends on whether the Researcher (fellow), at the time of deadline, has family charges according to the H2020 context. The budget is pre-set by the European Commission and does not need to be calculated. 

Family is defined as persons linked to the researcher:

  1. by marriage
  2. by a relationship with equivalent status to a marriage recognised by the legislation of the country or region where this relationship was formalised
  3. as dependent children who are actually being maintained by the researcher

European Fellowships at KI

Co-financing needed is approx. 300 000 SEK.
EF Budget with family at KI:  €203,852
EF Budget without family at KI: €191,852

Global Fellowships at KI

If you are applying for Global Fellowships with KI as Host Organisation, you will go to a Third Country (Countries that are neither EU Member State or Associated Country) for the Outgoing Phase, meaning the institution in the Third Country will be Partner Organisation. Please contact your supervisor and research support office at the Third Country for administrative details and also for a Letter of Commitment. You are obliged to return to KI for your Return Phase.

GF Outgoing Phase USA, return Phase to Sweden/KI: co-financing needed is approx. 390 000 SEK.
GF USA/Sweden, Budget with family: €265,059
GF USA/Sweden, Budget Without family: €247,059

Support provided by Grants Office: 

  • Bootcamp
  • Drop-in
  • ​Submission instructions


The MSCA-IF Bootcamp is a two-day workshop offered to applicants who apply with KI as your Host Organization. In the workshop we break down detailed parts of the award criteria and also discuss how to set up your proposal with KI as your host. Both fellows who apply themselves or PIs recruiting a fellow can attend the Bootcamp.

  • Round 1:   27 June 2018, 9:00-16:30 (Please note that 26th June has been removed, Round 1 is one day only).
  • Round 2:   22 - 23 August 2018. Both days 9:00-16:30

We recommend you to attend both rounds of the Bootcamp where Round 1 can get you started on your proposal, you can then write it during the summer and fine-polish the details during Round 2.

Invited speakers are:

  • Anethe Mansén, KI Career Service
  • Awarded MSCA-IF fellows to share their experience
  • Helena Eckerbom and Lars Nordesjö, KI Library on Open Access

Register for the Bootcamp

Register for the Bootcamp by emailing with the documents below. Lunch sandwiches are included, so please state your food allergies when you register.

European Fellowships:

  1. KI Application Assurance Form, signed by your PI, Prefekt and Head of Administration.
  2. Simple outline of your proposal according to the Template (downloaded from Participant Portal)
  3. Food preferences

Global Fellowships only:

  1. KI Application Assurance Form, signed by your PI, Prefekt and Head of Administration.
  2. An up-to-date Letter of Commitment (LoC) from your host organisation in the Third Country, “to ensure their real and active participation in the proposed action. Their precise role should also be clearly described in the proposal.” There is no template for the LoC available, only general indications, only general indications according to the Guide for Applicants.   
  3. Simple outline of your proposal according to the Template (downloaded from Participant Portal)
  4. Food preferences


  • Tuesday June 12th, 13:00-16:00, Grants Office, Nobels väg 15A, 5th floor ("upstairs").
  • Wednesday August 29th, 9:00-12:00 and 13:00-17:00. Campus Solna, exact location will be announced.

The Drop-in is open to everyone on the dates above, both for those who apply with KI as host as well as those who apply with another organisation as host. No registration is needed but if you would like to drop-in please email with the approximate time so that I can plan my day.

  • For applicants with other organizations as Host:
    During the Drop-in sessions you can get help with how to register for an account in the Participant Portal, administrative details, general questions about eligibility etc. Specific questions on how to write the proposal will not be discussed during the drop-in, for help regarding the proposal please contact your host organization.
  • For applicants with KI as host:
    Please attend the Bootcamp. If you need extra help with questions that arise after the Bootcamp, you can get help during the drop-in session on August 29th.

Submission instructions

The application is created and submitted electronically on the European Commission’s Participant Portal with the ECAS system by creating an MSCA-IF application

See the instructions on how to create a draft proposal and the specific KI details are for those who apply with KI as host.

You can log out and return later to edit your draft proposal. The registration data can be changed until the deadline. 

Please note that the Bootcamp Round 1 is now only Wednesday 27th June! Tuesday 26th June has been removed.