KLARA - Barcodes

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To improve the work with safe handling of hazardous chemicals and to simplify the annual chemcial inventory procedure, KI has implemented a barcode application in KLARA product database. 

Presentation of the different features offered in the new barcode application

1) Basic function used for the annual chemical inventory

KLARA generates a uniqe barcode for each product, which is printed and placed on the container. A barcode reader is used during the inventory to registrate chemcial products in order to update the chemical register.

2) Advanced function used for safe storage

Products are tagged with a chemical property, for example acid, base, flammable, poison etc. Storages are tagged in the same manner and the barcode reader is used for "logging in" and "logging out" chemicals. The user will recieve a varning from the system if the chemcial is logged in to a storage with wrong tagging, for example if an acid is placed among the bases.    

3) Advanced function used to keep track of the chemcials

If the lab have a large number of chemicals it may be useful to use the barcode application to keep track of the chemicals. Each storage and each person gets a uniqe barcode and the system is used for "logging in" and "logging out" the products, ie a product always have a postion; it is either placed in a storage or with a person. With this function it is not necessary to store chemicals in alphabetical order.  

4) Logging in to KLARA barcode app using personal barcode

To simplify the features described in issue 3, it is possible to use a personal barcode for logging in to KLARA barcode app. This is particularly useful if the lab have a shared computer designed for the purpose and placed in the chemical stock room.

5) Structure and sub structure search

Instead of searchnig the KLARA database using chemical names or CAS numbers, it is possible to perform searches using chemical structures, "exact structure" or "sub structure". This feature can be used in research, for example to find out if there are any structure analogs among the lab chemicals that may have the same activity as a newly discovered potent drug candidate. The search result can be listed as structures.

6) Adding molecule structures using MOL-files

If the chemical structure in KLARA is missing, the structure can be drawn manually or via a MOL file. Only a few KLARA users are allowd to add new structures in KLARA and this permit is given by Ulrika Hallgren.  

This is what you need in order to get started with the barcode application

1) Permit for barcodes in KLARA

Contact KI chemical safety coordinator Ulrika Hallgren to get permit for barcodes and also an installation file for the PC-app.

2) Barcode printer and barcode reader (scanner) 

Zebraskrivare (printer): GK42-102520-000 (price ca 2500SEK)
Skanner: Datalogic Quickscan QD2330-BKK1 (price ca 1000SEK)

These products can be ordered from IT-marknaden. Important is that the printer is compatible with KLARA barcode app (for questions concering this contact support@port.se). Type of barcode reader depends on the needs, the recommeded one is for example not portable. For groups using the advance funktions it is advantageous to buy a portabe kind of scanner.

3) Label tags and colour ribbons for the printer 

From Optiscan (size of label tags dipends on the needs, this are the recommended proportions for basic use):

Tags: LAB 8000T CRYOCOOL Perm Adhes 30*15mm 25.4mm core 3R (4400 tags, about 500SEK)
Colour ribbon: 05095GS06407 (about 50SEK each)

Optiscan: 08-632 66 79.

4) Installation of programs and hardware

 Instructions is provided under Documents. For support regarding errors and problems contact the department IT-manager or Nordic Port (support@port.se).



Ulrika Hallgren

Phone: +46-(0)8-524 866 79
Organizational unit: Miljö och säkerhet
E-mail: ulrika.hallgren@ki.se