Information Security work is to ensure that information is not spread to unauthorized people, that it is always reliable, accurate and complete and that it is available when needed.
Management system for information security
KI is currently introducing a a set of rules and systematic procedures for matters relating to information security (LIS). The rules establish a basic level of information security that KI is to attain through gradual introduction of certain measures. There are guidelines for everyone working at KI; employees, students, contractors, affiliates and consultants
Purpose and procedures
The aim is to introduce a set of rules and systematic procedures for matters relating to information security. The rules, which was updated (and translated into English) on October 1, 2013, establish a basic level of information security that KI is to attain through gradual introduction of certain measures.
Compliance with these rules will be monitored as each stage is implemented.
Guidelines for everyone working at KI
Everyone working at KI (employees, students, contractors, affiliates and consultants) is to refer to the Guidelines on Information Security, which can be downloaded via the link to the right. The Guidelines are available both as a PowerPoint presentation and as a text document which can be printed out for ease of access. See also the six brief points of advice below.
Specific rules and instructions for different roles and functions
Alongside the guidelines for everyone at KI, there are also specific rules and instructions for different roles and functions. The version currently in effect, Guiding Principles and Rules on Information Security at Karolinska Institutet and Appendix 1-3, can also be downloaded.
6 things to bear in mind
1. Protect your login details and never pass them on.
2. Lock or log out from your workstation when you leave it.
3. Avoid sending sensitive information by email. If you do, it has to be encrypted.
4. Do not download files or open attachments in emails if you are not sure what they contain.
5. Bear in mind the environment you are in, when you are handling and speaking about sensitive information.
6. Make sure that your information is backed up, regardless if it is stored on a stationary computer or on portable media. Contact your local IT support for advice.
Information security – basic online training
This online course gives all personnel/co-workers an understanding of the basics of information security. It provides knowledge that is also very applicable outside work. The course is intended for all personnel/co-workers at KI and should also be used as an introduction for new employees and consultants.
Technical solutions alone are not enough to protect Karolinska Institutet’s information assets; the employees actions are just as important for achieving a good level of security. The purpose of this online course is to give all personnel/co-workers an understanding of the basics of information security. It provides knowledge that is also very applicable outside work.
The course is intended for all personnel/co-workers at KI and should also be used as an introduction for new employees and consultants. The course takes approximately 30 minutes to complete and covers topics that help you protect information, including for example:
- Password management
- Risks of mobile devices such as smartphones, tablets and USB flash drives
- Cloud services
- Risks in handling e-mail
- Public access to documents and confidentiality
The course is taken in PING PONG and is available both in English and Swedish. Log in by clicking the link. You can use your regular KI login details to log in. At the end of each section there is a set of control questions. You are required to answer them correctly before moving on to the next section. No one else can see your answers. You can pause the course and resume it the next time you log in. When you have completed the course successfully you will receive a certificate. Thank you for taking part in Karolinska Institutet’s security work and good luck!
Link to PING PONG