Arranging doctoral education activities

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The Board of Doctoral Education wants to stimulate a good research education environment during the doctoral education. Doctoral education activities (for example workshops and retreats) can be arranged by doctoral education programmes, departments or other actors.


The Board of Doctoral Education has the overarching responsibility for doctoral education at KI and wants to stimulate a good research education environment during the doctoral education. The Doctoral education programmes quality assure above all credit-giving courses, but also other important doctoral education activities.

Doctoral education activities (for example workshops and retreats) can be arranged by doctoral education programmes, departments or other actors. These activities are meant to contribute to a good research education environment, including scientific and psychosocial milieu, for the doctoral students, and to reaching the intended learning outcomes as described in the individual study plan. These activities can also have an impact on future career possibilities as they facilitate the obtaining of transferable skills.

The Board aims at a high quality of all doctoral education courses and other activities as part of its responsibility to quality assure and evaluate the research training continuously, and it is therefore of importance to facilitate that these aims are reached.

Application for funding

Activities that are arranged outside the doctoral programmes may apply for funding from the Course and programme committee. Application is done according to the instructions on Applying for funding of doctoral education activities. Funding by the Board of doctoral education for activities other than courses is provided only for KI doctoral students.

Once your application has been approved you can proceed with the announcement of the activity.

Announcing the activity

All activities (arranged within or outside the doctoral programmes) should, as a minimum, be announced as a calendar event at both the following start pages (this is done by the activity organizer/web editor):

We recommend a web-based application form including the following:

  1. Information about the activity:
    Title, date(s) of the event, location, aim(s), content, learning outcomes, selection criteria (if applicable)
  2. Information required from the applicants:
    Name, e-mail address, department, position (KI doctoral student, KI postdoc, doctoral student at other university, other: please specify)

Evaluating doctoral education activities

Doctoral students are encouraged to give feed-back about the activities they have participated in. This feed-back together with the reflections of the organisers, and subsequent feed-back to the participants, including the results of the evaluation of the activity, will enhance the quality of future activities.

Participant evaluation 

The Evaluation Unit at the Department of LIME will carry out the evaluation, free of charge, through KI Survey when a more extensive evaluation is required. The anonymous activity evaluation consists of seven questions (additional questions can be added, but it is suggested to keep the evaluation short). 

When contacting the Evaluation Unit regarding your activity, send an email to and provide them with the following information:
a) Title of the activity
b) Dates of the activity (start and end date)
c) Learning outcomes for the activity
d) Email addresses to the participating KI doctoral students (in Excel with each address in a separate cell)
e) Name of the person responsible for the activity

If the activity is arranged within a doctoral programme there is a separate routine for submitting information to the Evaluation Unit (via KI Box).

For a minor  activity (less than 15 students, a duration of less than a half day and a cost of less than 5,000 SEK), a more simple evaluation may be used. The design of the evaluation should though be in agreement with the coordinator of the programme or the coordinator for doctoral education (depending on the source of financing).

Organiser's summarising activity evaluation report

After finished activity and performed evaluation, a summarising activity evaluation report is to be written by the person responsible for the activity, using the form intended for this. The form is to be submitted to those who financed the activity.

Arranging "kappa" writing seminars

The aim of “kappa” writing seminars is to support doctoral students in getting started with writing a high quality thesis.
These seminars are intended for doctoral students at KI and the same principles as for doctoral courses apply, regarding what the funds can be used for:
· Teacher’s costs (which are not funded by a KI assignment or KI employment)
· Administration
· Teaching material (not course literature)
· Teaching premises

An indication of the compensation that may be awarded is approximately 10 000 SEK for a one-day activity.
Follow the procedure for doctoral education activities on this page and Applying for funding of doctoral education activities when you plan your "kappa" seminar.

Guidelines for writing a compilation thesis summary chapter
Support for writing the thesis

Checking theses for plagiarism


Administrative officer

Anna Gustafsson

Phone: +46-(0)8-524 860 18

Chair of the Course and programme committee

Lennart Nilsson

Phone: +46-(0)8-524 810 99

Vice chair of the Course and programme committee

Lena Von Koch


Coordinator of doctoral education

Ingeborg van der Ploeg

Phone: +46-(0)8-524 867 00

Doctoral educationDoctoral programmes