Announcement - KID-funding

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KID funding is a block grant for partial financing of doctoral education at KI and is intended to cover the doctoral student’s salary.

Call for Funding 2018

In 2018, applications for KID funding will involve a two-step process, with applications initially submitted in a simplified version known as a pre-application (“skissansökan”). Those applicants whose pre-applications are approved will then be invited to submit a complete application. Both the pre-application and the complete application will be assessed in competition with all other applications.

Call for Funding 2018: 12 March-9 April 14:00 hrs. (for Stage 1: Pre-application) and 20 June-20 August 14:00 hrs. (for those selected to go on to Stage 2: Complete Application)

The Call for Funding 2018 covers 60 standard KID grants and 2 KID grants weighted to applicants with projects within KI’s joint doctoral education programmes with the National University of Singapore (NUS) and Nanyang Technological University (NTU), Singapore.

Annual standard amount

Terms and Conditions for Applying

The following terms and conditions must be met in order to be eligible to apply:

  • The principal applicant must be a graduate researcher working at KI who intends to recruit a doctoral student and act as their principal supervisor. The principal applicant must have a “green-light" decision from their department.
  • The principal supervisor must work at the department to which it is planned to admit the doctoral student.
  • The principal supervisor may only act as principal supervisor in one application per call, although they may act as co-supervisor for several applications. If one principal supervisor is listed as such on two funding applications, then both applications will be considered as invalid.
  • Co-applicants must be graduate researchers who intend to act as co-supervisor to the recruited doctoral student.
  • The applying principal and co-supervisors must be the same individuals appointed as principal and co-supervisors by the head of department when the doctoral student is admitted.
  • An individual who has been granted funding as a principal supervisor is not eligible to apply as principal supervisor/applicant for faculty funds for financing a doctoral student in another call during the same year, nor during the following year. This means that a principal supervisor granted other KI funding to support a doctoral student during 2017, i.e. CSTP, KI-NIH-PhD or Doctoral School in Health Care Sciences, is not eligible to apply for KID funding as principal supervisor during 2018. An individual who applies as principal supervisor for faculty funding to finance a doctoral student in parallel in several ongoing calls (KID, KI-NIH-PhD and CSTP) can only be allocated funds in one of these calls.

It should also be noted that:

  • Only those who have not already been admitted to doctoral education can be recruited to a KID project.
  • The vice-chancellor has decided on new and more transparent Rules for employment after the age of 67 applicable from 1 July 2017. Among other things, these new rules state that those who have reached 67 years of age are no longer permitted to act as principal supervisor to a new doctoral student.

All rules that apply to supervision and doctoral education at KI also apply to those who receive KID funding

Specific terms and conditions for KI’s joint doctoral education programmes with Singapore

In addition to the standard appropriations, there is a call for one additional KID grant to an applicant with a project in KI’s joint doctoral education programme with the National University of Singapore (NUS) and one additional KID grant to an applicant with a project in KI’s joint doctoral education programme with Nanyang Technological University (NTU), Singapore.

The following applies to these two KID grants:

  • The application must relate to a joint project developed together with an intended supervisor at the partner university.
  • The application must clearly state, including in the project plan, how the collaboration is to be implemented.
  • The doctoral student who is to be recruited to the planned project is expected to be included in the joint doctoral education programme (i.e. to be admitted to both KI and NUS or, alternatively, to both KI and NTU). For collaboration with NUS, the intended supervisor must be approved by the NGS research school.

Funding will be granted according to the following principles:

  • When 60 applications have been selected for standard KID funding, the remaining applications that have indicated a joint project with NUS or NTU will be ranked.
  • The highest ranked applications for NUS and NTU respectively will be granted funding.
  • Only applications that have gone forward to Stage 2 can be granted funding.

How do I apply?

The intended principal supervisor applies electronically in KI Prisma during the application period. You create your application in KI Prisma by filling in the text fields, retrieving information from your personal account, and attaching the requested appendices. Please avoid stating your own, or anyone else’s, personal identity number in the application other than in those places where it is specifically requested.

To the application form in KI Prisma

Most of the fields to be completed in Prisma have user support that tells you what to do, as well as provides answers to frequently asked questions.

Create a personal account in Prisma

Before you can apply, you need to create a personal account in Prisma (https://prisma.research.se/) where you can save your personal information and CV (if you already have a Prisma account, you can use this to apply for KID funding). You only need to enter information once, it can then be supplemented or changed as and when necessary.

Remember to create your personal account in good time. The application you register in Prisma will be linked to your personal account.

All co-supervisors who are going to contribute to the design of the application must be entered as participating researchers. They can then contribute their information to the application via their accounts.

What information should the application include?

We apologise that due to a Prisma formatting error, it is possible to write 2000 characters instead of the requested 1,500 characters in the tabs under “Doctoral education environment and supervision”. Note that the requested maximum of 1,500 still applies and make sure your descriptions fit within those limits!

As some of the KID reviewers do not have Swedish as their native language, the entire KID application should be written in English. Please note that each review panel is composed of researchers with expertise in a variety of fields. It is therefore vital that your application is written in such a way as to make it possible for everyone on the panel to assess it.

The application form in KI Prisma contains the following tabs (Nos. 1-4 are completed when submitting your pre-application and Nos. 5-7 when submitting your complete application; please note that it is obligatory to attach the green-light decision at the pre-application stage):

  1. Basic information (project title, etc.)
  2. Applying supervisors (name, contact information, etc.)
  3. Short summary of the project (max. 6,000 characters)
  4. Doctoral education environment and supervision
    - Describe the doctoral education environment (max. 1,500 characters)
    - Describe how the supervisors’ competences are relevant to the project (max. 1,500 characters)
    - How do you plan to organize the supervision of the suggested project (max. 1,500 characters)?
  5. Project’s feasibility
    - Describe the total amount of financial resources including salaries, equipment, travelling and other estimated costs (max. 1,500 characters)
    - How does the planning/arrangement and resources contribute to the project's feasibility (max 1,500 characters)?
  6. Outcomes for doctoral education
    - Knowledge and understanding (max. 1,500 characters)
    - Proficiency and aptitude (max 1,500 characters)
    - Ability to assess and approach (max 1,500 characters)
    - Time plan (max. 600 characters)
  7. Mandatory attachments
    - Principal supervisor’s “green light” decision (obligatory attachment to pre-application)
    - Research Plan (max. 5 A4 pages, including the reference list, Times New Roman 12 pt.)
    - 10 most project-relevant publications for each supervisor (the order of authors must be the same as in the original publication)
    - All publications of the principal supervisor, during the last 5 years (the order of authors must be the same as in the original publication)
    - Qualifications of the principal and co-supervisors (compiled in a single PDF file)

Text

Some text fields can be formatted, making it possible to change the font, alignment and font size, as well as insert tables and symbols. If you paste text written in a word-processing program (e.g. Microsoft Word) you may need to adjust the formatting afterwards using the tools in Prisma. Images cannot be inserted into text fields. We recommend that you use the fonts Arial, Calibri or Verdana.

All text fields have a limited number of characters, as indicated by the character counter. If you use too many characters, you will not be able to register your application.

Attached documents and appendices

Certain fields require you to attach an appendix designed as per the stated instructions. Appendices can only be attached as a file and you can only attach documents in PDF format. All appendices have a limited file size and number of pages. You will not be able to register an application with an appendix that exceeds the stated limits.

Registering your application

When you go into the Register application tab, the system will check if any obligatory information is missing and inform you of any necessary supplementation. Only when you click on the Register button will your application be registered.

Remember to review your application before you register it.

NB: Everyone you invite to participate in your application must accept the invitation before you can register your application. If an invitation is not accepted, you must remove it.

Once registered, you can find your application in your personal account in Prisma under the menu selection Applications in the Applications and grants tab. A registered application can be unregistered at any time, and where necessary be changed and reregistered, until the call is closed.

Only complete applications from eligible applicants will be processed. It is not possible to supplement an application after the closing date for applications.

The content of your pre-application will be automatically transferred to your complete application if you are invited to submit one. You cannot supplement/change the text you have written in your pre-application (tabs 1-4 above).

Signature

For the 2018 call, applications will not need to be electronically signed by the head of department. This step is no longer required as it is now obligatory for the principal applicant to obtain a “green light” from their department before the application can be submitted.

Assessment and decision

Applications are assessed by active researchers at KI. Please note that your application should be written in a manner that allows assessment by a researcher outside their specific field, as each review panel is composed of researchers with expertise in a variety of fields. The application will be assessed in competition with all other applications, based on the review criteria established by the Board of Doctoral education.

Review criteria, review process and decisions

Contact

Paulina Mihailova

Telefon: 08-524 863 60

E-post: kidfunding@ki.se

Links