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Information for PhD Students

The Department of Medicine, Huddinge, conducts studies at third cycle within several fields of research within the subject of Medical Science. We currently have about 100 PhD students.

Doctoral education to PhD at Karolinska Institutet corresponds to 4 years' studies at full time, and encompasses 20 weeks of formal education and supervised research training at one of the clinical or laboratory units at the department. Courses and planned educational activities shall amount to 20 weeks, while the majority of study time shall be spent on practical work in a research project.

More about doctoral education

For you as a PhD student at KI

Doctoral education subject

Since 2006 there is only one doctoral education subject at Karolinska Institutet: Medical Science. Each research trainee must however choose a subject subcategory. Information about subcategories can be obtained from the study administrator.

Contact

Director

Petter Höglund

E-post: petter.hoglund@ki.se

Deputy director

Mats Jensen-Urstad

E-post: Mats.Jensen-Urstad@ki.se

Educational administrator

Ulrika Markne

Telefon: 08-524 833 03
Enhet: Administrativa Kansliet
E-post: ulrika.markne@ki.se

To become a doctoral student at KI

To become a doctoral student at KI, you start by applying for one or more of the announced doctoral projects. More information

Green light

“Green light” – pre-project approval scheme for doctoral supervisors

The “Green light” scheme has been introduced to ensure that all doctoral students are given the tools and resources they need to complete a high quality course of study.

Once a prospective principal supervisor has been given a “Green light” by his/her department, he/she may start to recruit a doctoral student. This applies to all students, including those recruited via alternative channels instead of the regular advertisements (e.g. via their position of employment with Stockholm County Council).

The “Green light” divest not the Admissions Board of its responsibilities. While the board makes a comprehensive appraisal of all aspects once everything is in place, the “Green light” process takes place at a much earlier stage, focussing on the suitability of the prospective supervisor.

The “Green light” is normally given for a specific doctoral project and is not to be taken as general approval of a supervisor’s eligibility. Consequently, an application is required for each prospective student, and the decision taken applies solely to the department in question.

The application for 'green light' is submitted to the department's Study administrator. Decisions are usually announced within 2 weeks of submission.

You can find the form here

Deadline for submitting the form "Green light"
September 12
October 10
November 7
December 5

Admission

KI has from 1 July 2018 a new procedure for admission to doctoral education. This implies that from this date a decision of admission to doctoral education is taken without a preceding admission seminar.

More information about admission at ki.se

For admission as a doctoral student to the medical department, contact Ulrika Markne, Education administrator for more information.

Application for eligibility assessment

All prospective doctoral students must meet both the general and the specific eligibility requirements for doctoral studies. The application for eligibility assessment (application form 1) should be submitted to the central administration at Karolinska Institutet (to the address found in the application form).

Please note that the application for eligibility assessment (application form 1) must be approved before you can apply for admission (application form 2). The processing times for eligibility assessments may be up to three weeks. If your application is incomplete, it may take longer.

The procedure from recruitment to admission

Entry requirements (eligibility) for doctoral education

Forms and documents for doctoral education

During seminar

  • Main supervisor must be present at the seminar. Co-supervisors and mentor should also participate at a seminar if it is possible.
  • Presentation should be held in English max 10 minutes.

After seminar

  • After the seminar the study administrator will send results and more information regarding admission.

Admission Board

The admission board shall include the Director of Doctoral Education, at least 3 faculty representatives, and at least 1 student representative.

Members

Petter Höglund Director HERM
Mats Jensen-Urstad Deputy director

Heart and Lung Diseases

Mats Rudling Faculty member Metabolism and Endocrinology

Johanna Ungerstedt

Senior researcher Unit for Hematology
Staffan Wahlin Faculty member Gastroenterology
Malin Flodström-Tullberg Faculty member Center for Infectious Medicine
Piotr Nowak Faculty member Unit of Infectious Diseases and Dermatology
Sridharan Ganesan PhD student HERM
Ulrika Markne Deputy administrator Administration, Dept. of Medicine
Renata Vernaite PhD student Center for Infectious Medicine

Jurga Laurencikiene

Senior researcher Unit for Endocrinology and Diabetes

Activity and financing report

Activity and financial report should be submitted at the end of every semester. This decision has been taken by the Swedish Council for Higher Education.

It is important for a PhD student to submit a report since a student should have certain percentage of activity to be eligible to apply for a PhD defence.

Form will be sent to the PhD students and their main supervisors every term and must be sent back to the study administrator with all necessary information.

Activity should be no less than 50% during 4 years for licentiate degree and 8 years for doctor degree. To be eligible to defence a PhD thesis a student should gather totally 800%. It is also possible to apply for a defence with 600% but in this case a student should submit a letter from a main supervisor explaining why a student misses the rest of activity.

Activity is a time devoted to a thesis (working or spare time).
Financing should be always 100 % despite of the activity percentage.
Those research students who have a study break, leave of absence, parental leave, sick leave etc have 0% activity.

Activity percentage

10 % = 4 hours/week in research studies
25 % = 10 hours/week in research studies
50 % = 20 hours/week in research studies
75 % = 30 hours/week in research studies
100 % = 40 hours/week in research studies

Document for activity and financing

Yearly follow-up

Doctoral students admitted before 2018 submit their annual follow-up in early December. Adopted from 2018, you leave annual follow-up no later than the same month you were accepted.

The doctoral student completes form 4 and submits it to the education administrator. Ladok excerpts must be attached, this can be downloaded from student Ladok, https://lpw.ki.se/

It´s the director of studies who goes through the follow-ups, approves and signs. In case of any doubt, this will be returned to the doctoral student. If half-time control or public defense is planned in close connection with the annual follow-up, consult the director of studies if the annual follow-up is necessary.

Half-time review

The half-time review should be conducted as a seminar. The application for a half-time review should be submitted to the Education Administrator for preview before being submitted to the Head of Department for approval. The application with all attachments must be submitted 3 weeks before the seminar. Approved application must be submitted to the Board 2 weeks before the half-time review.

Application form for half-time seminar at the Department of Medicine, Huddinge

Advertise your half-time review

When you have decided time, date and location for your half-time it´s time to announce this at the department. Fill in the form to add the half-time in the departments calendar (editor: Emma Karlsson.)

Booking of room and refreshments to the half-time seminar

Booking of meeting room and ordering of refreshments are done by the division secretary (see below). Charges are to be carried by the appropriate unit secretaries:

Unit for Hematology and Center for Hematology and Regenerative Medicine Sri Sahlin
Unit for Endocrinology

Lena Lindberg

Unit for Gastroenterology and Rheumatology (gastroenterology)

Annika Karlsson

Unit for Metabolism

Lena Emtestam

Unit for Infectious Diseases and Dermatology

Mary Hyll

Center for Infectious Medicine

Margit Ekström

Dissertation

Information regarding dissertation at MedH

Documents