Doctoral education

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The Department of Medicine, Huddinge, conducts studies at third cycle within several fields of research within the subject of Medical Science. We currently have about 100 PhD students.

Doctoral education to PhD at Karolinska Institutet corresponds to 4 years' studies at full time, and encompasses 20 weeks of formal education and supervised research training at one of the clinical or laboratory units at the department. Courses and planned educational activities shall amount to 20 weeks, while the majority of study time shall be spent on practical work in a research project.

More about doctoral education

For you as a PhD student at KI

Doctoral education subject

Since 2006 there is only one doctoral education subject at Karolinska Institutet: Medical Science. Each research trainee must however choose a subject subcategory. Information about subcategories can be obtained from the study administrator.



Petter Höglund


Deputy director

Mats Jensen-Urstad


Educational administrator

Ulrika Markne

Organizational unit: Administration Office

To become a doctoral student at KI

To become a doctoral student at KI, you start by applying for one or more of the announced doctoral projects. More information

Green light

“Green light” – pre-project approval scheme for doctoral supervisors

The “Green light” scheme has been introduced to ensure that all doctoral students are given the tools and resources they need to complete a high quality course of study.

Once a prospective principal supervisor has been given a “Green light” by his/her department, he/she may start to recruit a doctoral student. This applies to all students, including those recruited via alternative channels instead of the regular advertisements (e.g. via their position of employment with Stockholm County Council).

The “Green light” divest not the Admissions Board of its responsibilities. While the board makes a comprehensive appraisal of all aspects once everything is in place, the “Green light” process takes place at a much earlier stage, focussing on the suitability of the prospective supervisor.

The “Green light” is normally given for a specific doctoral project and is not to be taken as general approval of a supervisor’s eligibility. Consequently, an application is required for each prospective student, and the decision taken applies solely to the department in question.

The application for 'green light' is submitted to the department's Study administrator. Decisions are usually announced within 2 weeks of submission.

You can find the form here

Deadline for submitting the form "Green light"
September 12
October 10
November 7
December 5


KI has from 1 July 2018 a new procedure for admission to doctoral education. This implies that from this date a decision of admission to doctoral education is taken without a preceding admission seminar.

More information about admission at 

For admission as a doctoral student to the medical department, contact Ulrika Markne, Education administrator for more information.

Application for eligibility assessment

All prospective doctoral students must meet both the general and the specific eligibility requirements for doctoral studies. The application for eligibility assessment (application form 1) should be submitted to the central administration at Karolinska Institutet (to the address found in the application form).

Please note that the application for eligibility assessment (application form 1) must be approved before you can apply for admission (application form 2). The processing times for eligibility assessments may be up to three weeks. If your application is incomplete, it may take longer.

The procedure from recruitment to admission

Entry requirements (eligibility) for doctoral education

Forms and documents for doctoral education


During seminar

  • Main supervisor must be present at the seminar. Co-supervisors and mentor should also participate at a seminar if it is possible.
  • Presentation should be held in English max 10 minutes.

After seminar

  • After the seminar the study administrator will send results and more information regarding admission.

Admission Board

The admission board shall include the Director of Doctoral Education, at least 3 faculty representatives, and at least 1 student representative.


Petter Höglund Director HERM
Mats Jensen-Urstad Deputy director

Heart and Lung Diseases

Mats Rudling Faculty member Metabolism and Endocrinology

Johanna Ungerstedt

Senior researcher Unit for Hematology
Staffan Wahlin Faculty member Gastroenterology
Malin Flodström-Tullberg Faculty member Center for Infectious Medicine
Piotr Nowak Faculty member Unit of Infectious Diseases and Dermatology
Sridharan Ganesan PhD student HERM
Ulrika Markne Deputy administrator Administration, Dept. of Medicine
Renata Vernaite PhD student Center for Infectious Medicine

Jurga Laurencikiene

Senior researcher Unit for Endocrinology and Diabetes

Activity and financing report

Activity and financial report should be submitted at the end of every semester. This decision has been taken by the Swedish Council for Higher Education.

It is important for a PhD student to submit a report since a student should have certain percentage of activity to be eligible to apply for a PhD defence.

Form will be sent to the PhD students and their main supervisors every term and must be sent back to the study administrator with all necessary information.

Activity should be no less than 50% during 4 years for licentiate degree and 8 years for doctor degree. To be eligible to defence a PhD thesis a student should gather totally 800%. It is also possible to apply for a defence with 600% but in this case a student should submit a letter from a main supervisor explaining why a student misses the rest of activity.

Activity is a time devoted to a thesis (working or spare time).
Financing should be always 100 % despite of the activity percentage.
Those research students who have a study break, leave of absence, parental leave, sick leave etc have 0% activity.

Activity percentage

10 % = 4 hours/week in research studies
25 % = 10 hours/week in research studies
50 % = 20 hours/week in research studies
75 % = 30 hours/week in research studies
100 % = 40 hours/week in research studies

Document for activity and financing

Yearly follow-up

An e-mail regarding yearly follow-up will be sent every autumn semester. Research students need to fill in form 4. Deadline for submitting the form is beginning of December (same as for activity and financial report).

A PhD student should also submit so called LADOK-extract. It can be printed out from the web site

The study director checks the follow-ups and signs them if they are ok.

A research student registered the current semester awaits with annual follow-up to the next semester.

In general a yearly follow up should be submitted one year after the registration. Half-time review is counted as a yearly follow up. A research student who has made his half-time review the current year doesn’t need to submit a yearly follow up.

Half-time review

The half-time review should be conducted as a seminar. The application for a half-time review should be submitted to the Education Administrator for preview before being submitted to the Head of Department for approval. The application with all attachments must be submitted 3 weeks before the seminar. Approved application must be submitted to the Board 2 weeks before the half-time review. 

Application form for half-time seminar at the Department of Medicine, Huddinge

Advertise your half-time review

When you have decided time, date and location for your half-time it´s time to announce this at the department. Fill in the form to add the half-time in the departments calendar (editor: Emma Karlsson.)

Booking of room and refreshments to the half-time seminar

Booking of meeting room and ordering of refreshments are done by the division secretary (see below). Charges are to be carried by the appropriate unit secretaries:

Unit for Hematology and Center for Hematology and Regenerative Medicine Sri Sahlin  
Unit for Endocrinology 

Lena Lindberg

Unit for Gastroenterology and Rheumatology (gastroenterology)

Annika Karlsson

Unit for Metabolism 

Lena Emtestam

Unit for Infectious Diseases and Dermatology 

Mary Hyll

Center for Infectious Medicine 

Margit Ekström



For more information regarding Dissertation, PhD defence, please check this linkMeeting dates of the Dissertation Committee you can find here.

KI has supply agreements with the printing company AJ E-Print AB, for printing of theses, leaflets, posters and more. Find more information here.

Before application

Before you send the application to the Defence Committee it must be signed by a study director and the head of the department. 

A PhD student should contact study administrator Ulrika Markne to get signatures for the application and to book a PhD defence day. The department recommends to have one PhD defence per day.

Advertise your dissertation

When you have decided time, date and location for your dissertation it´s time to announce this at the department. Fill in the form to add the dissertation in the departments calendar (editor: Emma Karlsson.)

The secretary of your unit will help you with practical details:  

Unit for Heart- and Lung Diseases (lungdisease)
Unit for Hematology M54 and Unit for Heart- and Lung Diseases (cardiologi)


Unit for Endocrinology 

Lena Lindberg

Unit for Gastroenterology and Rheumatology (gastroenterology)

Annika Karlsson

Unit for Metabolism 

Lena Emtestam

Unit for Infectious Diseases and Dermatology 

Mary Hyll

Center for Infectious Medicine 

Margit Ekström


 All cources must be done according to an individual study plan. A PhD student must have 800% of activity. If a student has less than 600% a main supervisor should write an e-mail to whom it may concern where it is explained.

After dissertation

A PhD student should submit a protocol (form 11) with all signatures to a study administrator. A study administrator will send information about application for PhD exam to the student.

The PhD student leaves the originals of the documents to be discussed at the seminar three weeks before the seminar


Doctoral education