Rules and routines for the Joint Doctoral Programme in medical technology

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Doctoral students studying under this programme are admitted to medical science at KI and to medical technology at KTH. On completion of their studies and the successful defence of their theses, students may apply for a joint degree. The following rules and routines are specific for these students.

The home university

The doctoral student is a full student at both universities. However, for administrative reasons either KI or KTH is the “home university”, depending on the home of the main supervisor. The other university is called “partner university”.

When the student is offered a doctoral studentship, the home university is his/her employer, and it is that institution’s rules that govern financing.

Supervisors

The principal supervisor is always from the home university. At least one co-supervisor must come from the partner university. Other co-supervisors can come from either KI or KTH, or from a different university altogether.

One of the supervisors of the partner university is responsible for the doctoral student feel a part of the university and advise the doctoral student on regulations and procedures of that university.

Mentor

An independent person is to be appointed as a mentor for the student and as a complement to the supervisors. The mentor should be appointed within a year of the admission date.

 About mentors

Admission to doctoral education

Eligibility

The same basic eligibility criteria apply as for all doctoral education in Sweden: 240 credit points, of which 60 cps must be at Master’s level.

Students must also meet the criteria for special eligibility in English.

Further information on eligibility including application form (applies to everyone, regardless of home university).

Eligibility is assessed by KI, regardless of home university, well in advance of the admission seminar.

Individual study plan

An individual study plan (ISP) is to be written by the student and his/her supervisor(s). It is then established in connection with the admission seminar and followed up after each year and updated accordingly.

ISP form for students participating in this programme.

Application for admission to doctoral education

The application, which is to be submitted to the relevant KI department or the School of Technology and Health at KTH (depending on the home university), is to contain the following documents:

  • Application for admission to doctoral studies (in duplicate).
  • Individual study plan with appendices (in duplicate), see above
  • Assessed eligibility (i.e. the form returned after having been assessed and approved, see above)
  • The steering committee’s decision that the project is suitable for the KI-KTH programme

All forms are to be printed out on one side only.

The chairperson of the admissions board must be contacted well in advance of the admission seminar. Each department at KI has fixed dates for the term’s admission seminars.

KI: Contact the doctoral education administrative officer at the relevant department.
KTH: phdadmin@sth.kth.se

Admission seminar/admissions board

An admissions board is responsible for processing doctoral applications and organising and evaluating the admission seminar. The board submits proposals for admission decisions, which are taken by the head of the relevant department at KI and the dean of the relevant school at KTH.

When KI is the home university the admissions board at the relevant department will invite the applicant to an admission seminar.

In such cases, the admissions board comprises:

  • The departmental director of studies (chair)
  • At least one faculty representative from KI (from the regular admissions board)
  • The director of doctoral education at the School of Technology and Health at KTH
  • The director of the medical technology doctoral programme at KTH
  • Two doctoral student representatives, one from each university.

When KTH is the home university the director of doctoral education at the School of Technology and Health is responsible for the admission seminar.

In such cases, the admissions board comprises:

  • The director of doctoral education at the School of Technology and Health (chair)
  • The director of studies at the relevant department at KI
  • The director of the medical technology doctoral programme at KTH
  • A faculty representative from KI
  • Two doctoral student representatives, one from each university.

If necessary, additional experts may be co-opted to the board. If a conflict of interest is declared, a replacement will be found for processing and decision-making.

The principal supervisor and, if possible, the co-supervisor(s) are to attend and may comment at the admission seminar, but may not take part in the board’s decision-making. Any mentor appointed may also be present.

The admission seminar is held in English and includes the following:

  • Background, design and purpose of the research project outlined in the ISP
  • Time plan
  • Outcomes for doctoral education (further information on outcomes for degree of doctor)
  • Description of how the supervisors are expected to contribute to the student’s education
  • Financing plan

Courses

The doctoral student is admitted to the general syllabus for medical science at KI and to the general syllabus for technology and health at KTH. The total course requirement is 60 cps.

Courses and credit-bearing modules of the study programme

To apply for courses at KI, please see the course catalogue.
To apply for courses at KTH, please see the course and programme directory.

Please note that it is mandatory, as soon as possible after admission, to go an introduction for new doctoral students at both KI and KTH.

Application to the introduction at KI is made here.

Application to the introduction at KTH: Please contact Fredrik Häggström for more information.

Credit transfer

Students may also attend courses at other universities, which can be subsequently accredited. This should be done in accordance to the routine of the home university.

Courses at KI and KTH need only to be registered at one of the universities without the need for accreditation.

Introduction

KI has a mandatory, centrally organised, introduction for new doctoral students.

There is no similar arrangement at KTH, which means that a greater responsibility for the supervisors from KTH to ensure that the doctoral student is introduced to KTH.

Research project/constituent papers

All constituent papers of a student’s doctoral thesis are to derive from both KI and KTH. The student must be affiliated to either KI or KTH for all such studies, and to both universities for half of them.

Note that all human or animal studies require an ethical permit. Without ethical permit such study cannot be included in the thesis.

Half-time review

The half-time review is to be conducted for each student on completing the equivalent of two years’ full time study. Students must have passed 30 cp courses, including all compulsory general science foundation courses (see courses above).

The review is valid at both KI and KTH and is normally conducted at the home university. The same procedures and instructions apply as to KI’s regular half-time reviews. See information about half-time reviews.

Protocol at half time review KI-KTH

The protocol is kept at the home university. A copy is sent to the partner university.

Thesis

The constituent papers of the thesis are to derive from both KI and KTH (se above). At least half of the papers should be accepted for publication.

The thesis should be uploaded in the thesis database of both universities. For questions regarding the thesis database, please contact the library or contact persons for this programme.

The cover of the thesis:
The graphic design of both partners must be respected when printing the thesis. This is the template for the cover that should be used.

The layout of the text:
Use either a template from KI or from KTH for the text layout, but adjustments might be needed to adjust to the joint degree situation.

Public defence/degree

Doctoral theses are defended at the home university in accordance with the normal procedures.

Thesis defence applications must be made as per the home university’s own procedures, and must make clear that the applicant has participated in the joint programme. However, any ethical permits must be reviewed in accordance with KI’s instructions.

KI’s procedures: “Time to defend your thesis”.
KTH’s procedures: Public defence

The defence is to be advertised on both universities. Please contact administrator for doctoral education at the KI department or Fredrik Häggström at the School of technology and health.

On completion of the defence, a copy of the transcript is to be sent to the other university.

Please note, it should say in the transcript that this defence concerns a joint degree. The easiest way is to make a note by hand.

Degree requirements

Before a joint degree may be awarded, students must meet the following requirements in addition to those applying to all doctoral students at KI and KTH. Students must:

  • have been admitted to a doctoral programme at both universities under the KI-KTH joint programme agreement
  • have had supervisors from both universities
  • have completed and passed courses equivalent to at least 60 cps (see above)
  • have completed their half-time review.

Degree certificate

The degree certificate is always issued by KTH. Link to application for degree certificate.

Note that a licentiate degree can not be issued as a joint degree. If the student decides to apply for a licentiate degree instead of a PhD, he or she must choose from which university/subject to have the licentiate issued. Contact the steering committee.

Ladok

Note that since not all courses can be found in the home university’s Ladok, students will need extracts from both universities’ Ladok systems to see all courses and modules.

Students can see their Ladok here:
KI
KTH

Contact

Coordinator

Karin Vågstrand

Phone: +46-(0)8-524 863 14
E-mail: Karin.Vagstrand@ki.se

Administrative officer, KTH

Fredrik Häggström

Phone: 08-790 97 22
E-mail: phdadmin@sth.kth.se

Links

Doctoral educationDoctoral student