Questions and answers Employee Survey
Who shall take part in the survey?
The criteria for taking part in the survey are that you have held at least a 40% position at KI for the past 6 months. The staff groups included are employees, including those on sick or parental leave, post-doc scholarship holders, and doctoral students. Departments can choose to include other groups provided the above criteria are met.
How long will it take to complete the questionnaire?
It takes about 15 minutes to complete the questionnaire and you can take a break and return to the questionnaire later. You will then come to the start page first and then to the next question to be answered. There are fewer questions in the questionnaire this time than in 2014, about 60 compared to about 100.
When I click the link it says I've already submited my response even though I have not.
The reason could be that you have received the email forwarded to you by a colleague, or that you have forwarded it to a colleague that have used your link. Please contact firstname.lastname@example.org to reset your survey and get a new link. Also contact the colleague/s that are affected and tell them to reset their surveys.
I would like to change my response. Is it possible?
As long as you haven't saved your answer it is possible to go back. When you close the survey, even though you have not finalized it, your reponses are automatically saved and no longer open to changes.
I am a manager, which is my immediate working team?
When you respond to the questionnaire you relate to your immediate working team, the group where you operate the major part of the time. To most managers this is the group you are supervising. Your response will not be part of the working teams's result, it will be shown on the level above.
For some statements it reads department/unit/group as the concepts, how should I respond then?
Take a starting point in your immediate organsiational unit where you work and make a judgement, i.e. what has been most accurate during the last six months. And use that as the starting point for submitting your repsonse.
Anonymity and background variables
Can I be certain that my answers are anonymous?
Yes, your answers are anonymous. Answers are collected and compiled by our external supplier Quicksearch. Managers and their staff then receive aggregated results for their section/ group/unit /equivalent. At least five people needs to have filled out the questionnaire in order for a team to receive a separate report.
How will the background variables be used in the survey?
In the survey we use the background variables position, gender and age. You do not need to provide this information yourself in the questionnaire because background variables are retrieved from the Primula salary system and from LADOK and KIMKAT for people who work here but are not employed. By using background variables we can see if there are differences in how different groups perceive their work environment, which, if so, is an important signal in KI’s development work.
May the background variables affect my anonymity?
No. The background variables are used only for analyses at overall level (KI and department/equivalent); managers or teams may not see these. When breakdowns are made using background variables, the anonymity restriction is the same as for teams, i.e. there will be no results if there are fewer than five answers. Your answers can therefore never be linked to you as a person on the basis of gender, age or position. The positions that are used are doctoral student, research assistant, researcher, post-doctor, professor, junior lecturer, senior lecturer and technical/administrative personnel.
Is it possible to find out which employees didn’t complete the questionnaire?
No. It is not possible to see which employees have completed the questionnaire, only the proportion of members of a team who did not fill out the questionnaire. This allows us to calculate the response frequency.
Is there any risk of me being identified by my manager if I write a comment of my own?
No. The head of department and head of administration are the only ones who have access to the overall results of the department and respondents’ comments. Although it is possible for them to break down the responses at team level if there are more than five respondents in the team.
The team’s report contains averages for each question. Statistical dispersions showing how many people chose which answers are shown only on an overall level (department or equivalent and in total for KI).
My team contains of less than five people so we will not receive a report of our own. Is there any point for me submitting the questionnaire?
Yes. All answers are included in the departments and KI’s total result, so your answers are important even if you are a member of a small team.
We will add further questions along the way as they are submitted. Please send any questions you may have to email@example.com