New Ladok and how it affects doctoral courses

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In November 2017, KI will replace Ladok's study documentation system with a new Ladok system. The change is part of a national project that covers most of Sweden's higher education institutions.

What is new?

It will be one system for all educational levels, instead of two separate ones. It will be web based, with a modern navigation and interface and largely self-explanatory. A big difference to the current system is also that it will open to many more users, for example students (including doctoral students) and examiners.

What are the implications for doctoral courses?

Since the system is developed and adapted continuously (agile development) in order to get the best result in the end, we are yet not able to give you detailed information about all the coming new routines and other changes. What we can say so far is:

  • All courses will have a course occasion in Ladok..
  • Each course participant will register on the course occasion in Ladok after admittance. The registration period for course participants in Ladok will be set by default in relation to the start date of the course.
  • The teacher may do the reporting him/herself directly in Ladok.
  • The examiner will approve in Ladok.

System integration with KIWAS

Following this, we have asked for a system integration between KIWAS and Ladok, so that we will be able to transfer admitted course participants to Ladok. For this to be possible, everyone will need to use KIWAS for admission (exception made for courses within research schools).

The examiner - a new user

Just like today, an examiner must be appointed for each course. Appointed examiners should be included in the department's list of examiners. This list should not, as previously announced, be sent to the Ladok support, but only be kept at the department. 

With the new Ladok there will no longer be archive lists to be checked and signed. Instead, the examiner will do this approval directly in the system. All examiners must therefore go through a web education to get access to Ladok and be able to approve the reported grades. As of 1 November, a new web education will be available to anyone who will report or approve in new Ladok. Access to this is assigned by the department's Head of administration (AC).

New routines when changing department

We can also say for sure that a change of responsible department for a syllabus will mean that a new syllabus (new course number) will be needed. Today we already need a new syllabus when there is a change of credits or major changes of title. If a syllabus has been used by more than one department, each department should instead create their own syllabus and have it established.

More information

For more information about the Ladok implementation project, please see New Ladok or contact the project manager Juni Francén Engdahl.

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