KI Foundation & Funds: Frequently asked questions

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Below are answers to frequently asked questions about the foundations and funds from which you can apply for funding through the application portal.

General questions:

Who is eligible to apply?

The announcements for each foundation specify who is eligible to apply.

What language should I apply in?

Unless otherwise stated in the announcement, the application and any attachments may be in either Swedish or English.

How do I know that my application has been registered?

When you are ready with your application just click "skicka" (Send). After that you will get an e-mail. If you do not receive an e-mail, please log in and check to see whether you gave the right e-mail address. It is important to enter correct email address, since that communication regarding your application will be sent to your e-mail.

How do I review or make changes to my application?

You can make changes to your application as long as you just have "sparat" (save) your application. But when you have "skickat" (send) your application it has been looked and you can't change anything.

What happens if my application is received too late?

The system shuts down and the announcement is removed from the portal at 2.00 pm on the day of the deadline. In other words, it is impossible to submit an application too late.  

What happens if my application is incomplete?

Incomplete applications are not processed.

How do I find out the results?

All applicants will be notified by e-mail after decision has been taken by the Board of Research.

When will I find out the results?

Each announcement states when the decision is expected to be made.

Awarded research grants and prizes from KI Foundations regularly published here.

How I will receive my money?

The money will be transferred to your department at Karolinska Institutet. Contact the administrative head of your department. 

Travel grants:

What can I use the money for?

You may use the money for expenses associated with the trip you applied for. Note that INDI (indirect costs) will be withdrawn from the amount granted, according to the routines of your department.

You can find information about per diem and allowances here.

What should I do with the money if the trip i s cancelled?

If the trip for which you were granted is cancelled for some reason, you must repay the money to the Foundation Administration through your department.

Can I apply more than once?

You can apply for travel allowance as often as you like, but only submit one application per announcement period. In other words, you can be granted travel allowance more than once. 

What are the assessment criteria?

Travel allowance except for Hirsch

An electronic application, including supplementary documents, constitutes a complete application.

Incomplete applications are not processed.

Scores are distributed as follows:

Activity/purpose of the trip

4 points - Collaboration that affects the research and uses methodology that is unavailable in Sweden
3 points - Invitation to collaborate at another laboratory
2 points - Personal invitation to lecture or lead a symposium at a conference or meeting
1 points - Active participation in a conference or the equivalent, including a lecture on your own initiative
1 points - Course abroad relevant for PhD/postdoc projects.
0 points - Conference or other meeting without documented active participation

Academic title/position

3 points - Doctoral student who has passed the half-time controll
2 points - Doctoral student (not yet passed half time), postdoc, researcher, research assistant
1 points - Senior lecturer, professor, docent
0 points - Other

Maximum amount by destination

Europe                SEK 8,000 
Other countries   SEK 14,000

Scores for activity and academic position are added together. Thus, the maximum score is 7.

Applications with 0 (zero) points for activity is given a total of 0 (zero).

Applications without any publications is given a total of 0 (zero) points, exemption application from the doctoral student, but there you have to send in at least one manuscript.

The applications with the highest scores are granted first, followed by those with the second highest scores, etc., until there is no more money to award. As a result, the applications are categorised by score as needed. If it is not possible to select applications from the final category, the amounts granted will be lowered for the score category in question.  

Axel Hirsch travel allowance for surgeons

An electronic application, including supplementary documents, constitutes a complete application.

Incomplete applications are not processed.

Scores are distributed as follows

Activity/purpose of the trip

2 points - Invitation as chairman or similar
2 points - Course, one week or longer
2 points - Study visit, one week or longer
1 points - Active conference
0 points - No activity

Academic title/position

1.5 points - Professor
1 points - Docent

Scores for activity and academic position are added together. Thus, the maximum score is 3.5.

Applications with 0 (zero) points for activity is given a total of 0 (zero).

Applications without any publications is given a total of 0 (zero) points.

Available funds are divided by the total score of all the applicants to generate a coefficient. The grant that an applicant receives is the product of their score and the coefficient.