Instructions for coordinators

The coordinators (both group and area) will have to make sure that:

  • information gets to and from the groups by staying informed and passing along questions and answers.
  • everything gets packed (this does NOT mean packing everything themselves - recruit equipment users!).
  • people don't pack more things than they can fit, especially in the offices.
  • all equipment gets decontaminated (again - recruit equipment users).
  • all equipment gets decontamination stickers, signed by the group leaders.
  • there are no hidden hazards in the labs (dust behind fume hoods with still contagious viruses from lab work, for instance).
  • the decontamination stickers for each room gets updated as the work goes on.
  • any vital equipment, parts of equipment or documents gets taken care of immediately after it has been moved.
  • be available (by phone or in person) during the move, in case there are questions or mishaps.

 

The Neo receiving area coordinators have the task to:

  • ensure that no room overflows with boxes and equipment during the move process and instructs the moving personnel, i.e., no area coordinator should do the moving themselves
  • on a need-be basis, take decisions, as they see fit, for alternative placement for the overflow of boxes and small equipment and try to keep track of changes, if possible
  • once the KI staff is allowed access on Neo premises, ensures that they will not stand in the way of Rexab's personnel, e.g., by unpacking lab boxes before being specifically allowed to, storing boxes on the corridors and access ways

 

Storage space in neo

Dry lab storage (plastics etc)
Room x034 and x638 (where "x" is the floor number):
The shelves in these rooms have to be divided between the groups working on that floor, by the groups.
Remember to keep a shelf or two free for deliveries and that this has to be included in the deliver address of anything ordered, once the move is complete.

Chemicals storage (solvants etc)
Room x039 and x634 (where "x" is the floor number):
The space in the various ventilated cupboards and the fireproof cupboard has to be divided between the groups, by the groups.
Remember to keep a shelf or two free for deliveries and that this has to be included in the deliver address of anything ordered, once the move is complete.

Very low temp space (-140, -198)
All -140 freezer and isothermal freezers will be in the freezer hotel on floor 3 (room 3318). For safety reasons we are discussing limiting access to this room between 22:00 - 06:00 - more information to come closer to the move.

Low temp space (-80) NB: requests for changes will be taken into consideration for AFTER the move
Almost all -80 freezers will be placed in the freezer hotel on floor 3 (room 3318), a few freezers placed on floors 6, 7, 8. This placement as been decided based on the size of the freezers and to make sure we have space for fridges and freezers (-20).
Space in -80 will have to be divided into "frequent use" in the freezers close to the labs and "long term storage" in the freezers on floor 3. Each group has to go through their own boxes/samples/items and decide what is "frequent" and what is "storage". I suggest this is left for AFTER the move, since there isn't much time left.
Each freezer in a common room has to be divided between the groups, by the groups (presumably the groups on that floor).

Freezers (-80) in common rooms
Room 6158: Nilex ID U006453, currently with RTO in room 6L 18:02
Room 6550: Nilex ID U006454, currently with SST in room 6L 18:02
Room 7374: Nilex ID U006259, currently with JGU in room 7L 18:06
Room 7378: Nilex ID U006196, currently with KEK in room 6F 21:05
Room 7378: Nilex ID U006318, currently with JGU in room 7D 18:05
Room 8550: Nilex ID U006195, currently with KEK in room 6F 21:05

Freezers (-80) in special labs (unlikely to share space)
LJO -80 currently in room 6L 21:17 has been placed in 6363
LJO -80 currently in room 6L 21:10 has been placed in 6363
BEA -80 currently in room 6D 18:04b has been placed in 6536