Health Promotion Reimbursement

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Karolinska Institutet aims to promote health by encouraging employees to be physically active leading to increased well being, increased work attendance, reduced occupational injuries and enhanced lifelong health. KI offers employees a health promotion reimbursement/wellness allowance as well as one health promotion hour/week during work time.

KI offers employees a health promotion reimbursement of 1500 SEK/year.

Who is entitled to the reimbursement?

The benefit is offered to employees at KI, including those employed for a limited period and doctoral students with funding from a doctoral grant. Affiliated researchers, grant-funded jobs or those on leave of absence or retirement pension are not entitled to the health promotion reimbursement. There are, however, a few limitations: you have to work at least 20% to be offered this benefit. A condition for receiving reimbursement is to be employed during the validity period of the exercise membership.

Clarification

The reimbursement amounts to 1500 SEK for a full calendar year employment. Employees who work only during a portion of a calendar year are offered a reimbursement in proportion to the number of months of the employment period.  An employment period of 3 months thus generates 3/12 of 1500 SEK, i e 375 SEK. Retroactive corrections will not be made.

Subsidised activities

Gym cards (monthly membership , punch tickets and single-entry tickets) are reimbursed with a maximum of SEK 1 500 per calendar year. Subsidized activities are aerobic physical activities, e g aerobics, gymnastics, strength training,  racquet and ball sports, swimming, climbing, dancing, martial arts and yoga.

Activities which demand expensive equipment such as golf, sailing and riding are not included, nor are treatments and passive therapies which are not considered as physical training.

How do I get the reimbursement?

To receive the health promotion reimbursement you have to register your expense in the PA-web (PRIMULA) as ”preventive health care”. Fill in and print the form, attach the receipt to the form and send it to the administrator at your department no later than 30th November the present year. The original receipt must show your name, the amount paid, the date, duration period and type of activity. If you have paid by autogiro, you must send in a copy of the bank statement and a receipt from the health club showing all the items detailed above.


Health Promotion Reimbursement – Novum gym

Target group: KI employees entitled to health promotion reimbursement*
Fee: 700 SEK/year. For those who do not have a valid card, a card fee of 550 SEK will be added.

How do I get access?

1. Ask for an employment agreement at the administration at your department.
2. Pay 700 (or 400 for half year) SEK to the hospital´s  bank account 5007-6322.
Please state the following information:

• Name
• Date
• Description: ”KI gym card Novum”
• The hospital´s reference number: 11233

3. Print the payment confirmation.

4. Bring your employment agreement, ID card and payment confirmation to the Novum gym the following hours:  Mondays 2.45 PM – 3.45 PM or Wednesdays 8 AM to 10 AM.
Register the expense according to the regular process for the health reimbursement.

For more information about access/cards and the health promotion reiumbursement, please contact your department. For more information about access to Novum gym, please visit the KS staff gym website.

*Employment contract for 6 months at the minimum with an employment rate of a minimum of 20%.

FAQ

Is massage a reimbursable activity?

No. Treatments and passive therapies are not reimbursable activities. KI has chosen to subsidize physical activity based on WHO guidelines and on FYSS in order to prevent sedentary work day and increase physical activity. We understand the notion that massage should be considered as a health promoting activity, but have decided to draw the line between passive and active types of activity. Regular physical training is the key to staying healthy as well as an important part in the prevention and treatment for shoulder, neck and back pain. Moreover, we believe that a gym card or equivalent will give you the most benefits of regularity.

Is it possible for the employer to subsidise competition and membership fees?

No. Competition and membership fees are taxable and will not be subsidized.

I have bought a pair of running shoes. Is this expense reimbursable?

No. Expenses for clothes and shoes are taxable and thus not reimbursable.

Physical activity