Guidelines for the design of e-mail signature at Karolinska Institutet

Denna sida på svenska

Below you will find guidelines for using e-mail signatures with KI as the sender.

Short version (with tagline)

First name Last name | Title

Department | Karolinska Institutet
Postcode City | Street Number
+46 8 524 XXX XX | +46 70 XXX XX XX
firstname.lastname@ki.se | ki.se
______________________________________
Karolinska Institutet – a medical university

Long version (with tagline)

First name Last name | Title
Department | Karolinska Institutet
Postcode City | Street Number
+46 8 524 XXX XX | +46 70 XXX XX XX
firstname.lastname@ki.se | ki.se
______________________________________
Karolinska Institutet is one of the world's leading medical universities. Its mission is to contribute to
the improvement of human health through research and education. Karolinska Institutet accounts
for over 40 per cent of the medical academic research conducted in Sweden and offers the
country's broadest range of education in medicine and health sciences. Since 1901 the Nobel
Assembly at Karolinska Institutet has selected the Nobel laureates in Physiology or Medicine.

Short version – combined positions

First name Last name

Title 1 | Title 2
Department Karolinska Institutet | Karolinska Institutet
Department Karolinska University Hospital (for example) | Karolinska University Hospital
Postcode City | Street Number
+46 8 524 XXX XX | +46 70 XXX XX XX
firstname.lastname@ki.se | ki.se
______________________________________
Karolinska Institutet – a medical university

Guidelines

  • The text is black
  • The font used is Arial
  • The size is 9 pt
  • The name is written in bold text
  • Postal code for Campus Solna is 171 77 Stockholm
  • Postal code for Campus Flemingsberg is 141 52 Huddinge

It is optional if you want to use the short or long version. You can see which information is mandatory or optional for the signature in the document “Rules and guidelines on the use of email and the appurtenant services at Karolinska Institutet”.

There are both English and Swedish versions and also a version for combined positions.

How to include an e-mail signature

  • Go to Tools – Options – Mail format – Signatures.
  • Then copy the e-mail signature of your choice and paste it into the field Edit signature.
  • Fill in the signature with your contact information and click OK.

If you want to include several e-mail signatures

  • Go to Tools – Options – Mail format – Signatures.
  • Then click New, copy the e-mail signature of your choice and paste it into the field Edit signature.
  • Fill in the signature with your contact information and click OK. Remember to link your e-mail address and web address so that people can click on them. You can mark the word and then choose Insert hyperlink to the right under Edit signature. In the same window, select the signature you want to set as standard signature. When you want to switch to another signature, just open a new e-mail message and choose another signature under
  • Include – Signature.

How to select standard font when writing e-mails

Also, in your e-mail program, please set Arial to be the standard font when you are writing your e-mails:

  • Tools – Options – Mail format – Stationary and fonts.
  • Don’t forget to save your changes!