Five questions for the new project manager in charge of introducing the new Ladok
Meet Juni Francén Engdahl who will take over as project manager for the introduction of the new Ladok-system at KI from 1 July. Juni is taking over from Marie Sandström Akram.
Welcome to your new job. How do you feel?
“Thank you! I feel very excited. I have previously worked with the Central Administration at KI, even though it is some years ago now, and it is great to be back. Of course it is rather special to be joining a project at such a late stage, there is a lot of new stuff to take on board, but it is an interesting challenge that I know I will be able to meet.
"Colleagues already involved in the project have masses of expertise and, together, we will manage this easily. And to join the project towards the end phase is very exciting - it is now that everything which has been planned and discussed for quite a long time will be finalised and implemented. Then it will be put to the test."
What have you done previously at KI?
“I have worked as an administrator in systems management, and with education formalities in the former Department of Student Affairs and the former Administrative Department of Education (now UFS and SIR, roughly), as well as project manager for a couple of organisational development projects in the Department of Student Affairs. Similarly to this project, the previous projects I’ve led have focussed on systems implementation and how you can develop rational work processes using system support; those experiences will be very useful now.”
What do you think is most important when leading a project?
“When working with organisational development, I think that it is important to work extensively with information activities as well as being receptive. Many people will be affected by the switch to the new Ladok - both colleagues and students - which means, for it to function and for everybody to be happy and feel secure in the new processes, it is necessary to steer and to listen. This also applies in my relationship with the colleagues involved in this project – I want them to feel secure under my management, in the knowledge that we have the expertise necessary, and that we are working to an achievable, well-defined goal.
How do you think the new Ladok will function?
“It will work well. If I didn’t think so, I wouldn’t have taken the job. The new Ladok is good, and the system is already being used in five universities. However, we must remember that after the introduction, we will need to evaluate and adjust some of the processes and, of course, the system itself will continue to be developed over time. It can be frustrating that not everything is done after the implementation in November, but it is quite natural that it takes time for a new operational change to consolidate."
"Those of us working with the project will of course do everything we can to make the transition as smooth as possible. We will be focussing strongly on accessibility - everybody who needs training in the system will be offered this, and if support is needed later when people have actually started working in the new system, they will get this as quickly as possible.”
What do you like most about the new Ladok?
“The colours! No, not really, of course the colours are lovely, but there are some other factors that I rate more highly. One of them is the new user categories offered by the system. Using a dedicated student interface, the students will be able to print study certificates, register for courses, apply for exams, etc. and teachers and examiners will be able to report results and grades directly in the system. This will result in considerable rationalisation, and will reduce the paper burden in the, at times, really heavy work of the departments and central management.”