Application Guidelines - Marie Skłodowska Curie Actions (MSCA) - Individual Fellowships (IF) 2017

MSCA-2017-IF Open date: 2017-04-11 Closing date: 2017-09-14. Call deadline is Brussels time.

Always check the links for updated versions and templates as they are continuously updated by the European Commission. Make sure you are eligible for the call. 

You can apply for only one of the following subtypes of Individual Fellowships:

European Fellowships

  • European Fellowship – Standard (EF-ST)
  • European Fellowship – Career Restart (EF-CAR)
  • European Fellowship – Reintegration (EF-RI)
  • European Fellowship – Society and Enterprise (EF-SE) – must apply with non-academic sector as host.

Global Fellowship

The application procedure

The application is to be submitted electronically on the European Commission’s Participant Portal which is linked to the submission service MSCA-IF-2017 Call and submission service  
Fill in your administrative details in Part A of the proposal, and Description of Work in Part B. Instructions can be found below.

Basic information about the IF has been described during the Information seminars.

The Guide for Applicants IF 2017 have detailed instructions on the application process and template for your proposal.

The Work Program describes the objective and scope of the Marie Skłodowska Curie Actions, where the different MSCA Calls are listed with starting and closing dates. Check for the 2017-IF only, described in pages 34-37.

List of Countries eligible for funding WP 2016-17  

Frequently Asked Questions MSCA-IF  

If you are applying for MSCA-IF with another institution as Host (any EU member state or Associated Country), please contact your PI at that institution and their Grants Office for advice and necessary information.

Definitions according to H2020 MSCA and explanations

  • Experienced Researcher (ER) must, at the date of the call deadline, be in possession of a doctoral degree or have at least four years of full-time equivalent research experience. Any parental leave periods do not count. ER = the researcher/postdoc
  • Full-Time Equivalent Research Experience is measured from the date when a researcher obtained the degree entitling him/her to embark on a doctorate, either in the country in which the degree was obtained or in the country in which the researcher is recruited, even if a doctorate was never started or envisaged.
  • “Europe” = Member State (MS) / Associated Country (AC)
  • Non-associated Third Countries (TC) = countries that are neither MS nor AC
  • Beneficiary = Host Institution In MS or AC = KI. Signs the Grant Agreement (contract) with the European Commission and employs the researcher.
    IF is Monobeneficiary. Your host organization (e.g. KI) is Coordinator.
  • Partner Organisation = Institution for secondments (in MS/AC) or for Global Fellowships Outgoing Phase
  • The main Supervisor (or Primary Coordinator Contact) is the scientist appointed at the beneficiary to supervise the researcher throughout the whole project duration = PI (Principal Investigator for the project).                       

Timeline 

  • Deadline: 14 September 2017
  • Evaluation results in February 2018
  • Signature of Grant Agreement à approx. May 2018
  • You can start the project right away after the Grant Agreement is signed, or choose to start within 12 months from when the Grant Agreement is signed
    Earliest start date: approx. May 2018
    Latest start date: approx. May 2019 

To apply for an MSCA-IF 

If you are applying with another institution as Host (any EU member state or Associated Country), please contact that institution for information.

If you are applying with KI as host institution:

  • KI’s PIC number is 999978530.
  • KI Application Assurance – for those who apply with KI as host organization

KI Application Assurance

If you want to apply for MSCA with KI, the first step is to find a Principal Investigator at KI who is willing to host you. Grants Office can help you provided that your PI and Department at KI will support you. For this reason we require that you fill in the KI Application Assurance , have your (future) PI and Department sign it and send the signed PDF to ying.zhao@ki.se. The original is kept at the department. This is to ensure that your PI and department will support your application as your PI needs to co-finance the project.

The budget and needed co-financing are explained in the KI Application Assurance. The budget depends on whether the Researcher, at the time of deadline, has family charges.
Family is defined as: “persons linked to the researcher: (i) by marriage (ii) by a relationship with equivalent status to a marriage recognised by the legislation of the country or region where this relationship was formalised (iii) as dependent children who are actually being maintained by the researcher”.

European Fellowships at KI: the co-financing needed is approx. 240 000 SEK.

  • EF Budget with family, at KI:  €185,857.20
  • EF Budget without family at KI: €173,857.20

Global Fellowships

If you are applying for Global Fellowships with KI as Host Organisation, you will go to a Third Country (Countries that are neither EU Member State or Associated Country) for your Outgoing Phase, meaning the institution in the Third Country will be Partner Organisation. Please contact your supervisor at the Third Country for administrative details. You will return to KI for your Return Phase.

  • GF Outgoing Phase USA, return Phase to Sweden/KI: co-financing needed is approx. 333 000 SEK.
  • GF USA/Sweden, Budget with family: €265,059.00
  • GF USA/Sweden, Budget Without family: €247,059.00

Guidance provided by Grants Office: Open House and Bootcamp

MSCA-IF Open House

The Open House is open to everyone, both for those who apply with KI as host as well as those who apply with another organisation as host. During the Open House sessions you can ask questions on how to register for an account in the Participant Portal, administrative details, general questions about eligibility etc. No registration is needed but if you would like to attend one of these sessions, email ying.zhao@ki.se

  • 11th May, 14:00-16:00, Grants Office, entrance floor, Nobels väg 15A.
  • 24th May, 14:00-16:00, Grants Office, entrance floor, Nobels väg 15A.

The MSCA-IF-Bootcamp: For applicants who apply with Karolinska Institutet as host organisation.

A Bootcamp workshop is offered to those who apply with KI as host organisation. At the Bootcamp we breakdown the award criteria and provide details on how to build up your proposal.
From previous experience we recommend you to attend both rounds of the Bootcamp. 

  1. MSCA-IF-2017 Bootcamp Round 1: 7th-8th June 2017, 9:00-16:30 both days. Overview of the structure, adding details and building up your proposal.
    Campus Solna. Exact location will be announced to the participants depending on number of attendees.   
  2. MSCA-IF-2017 Bootcamp Round 2: 30th-31st August 2017, 9:00-16:30 both days. Fine-polishing of the proposal. 
    Campus Solna. Exact location will be announced to the participants depending on number of attendees.   

 Register for the Bootcamp by emailing ying.zhao@ki.se with the below. Coffee and sandwiches will be served for lunch, so please state your food allergies when you register.

European Fellowships:

  • KI Application Assurance Form, signed by your PI, Prefekt and Head of Administration.
  • Outline of your proposal according to the Template (downloaded from Participant Portal)

Global Fellowships only:

  • KI Application Assurance Form, signed by your PI, Prefekt and Head of Administration.
  • An up-to-date Letter of Commitment from your host organisation in the Third Country, “to ensure their real and active participation in the proposed action. Their precise role should also be clearly described in the proposal.” For questions regarding the Letter of Commitment contact ying.zhao@ki.se
  • Outline of your proposal according to the Template (downloaded from Participant Portal)

We require the KI Application Assurance for registration to the Bootcamp to ensure your real participation and support from your PI and Department.  

Submission/Application Instructions

The application is electronic and done on the European Commission’s Participant Portal with the ECAS system.
Create an MSCA-IF application Choose one type of EF/GF and Start Submission.

If you already have an ECAS account (ECAS = European Commission Authentication Service), choose External and login. Otherwise, choose External and Create an account, and follow the instructions.

If you do not already have one, Create an ECAS account by choosing External and follow the instructions.

You can log out and return later to edit your draft proposal. The registration data can be updated/changed until the deadline. You can submit any number of times before the deadline, the latest version will overwrite the previous ones. Be sure to submit before the deadline, only saving is not enough.

The general Instructions with short version below are for everyone, and the specific KI instructions for those who apply with KI as host.

Fill in your administrative details in Part A of the proposal, and upload your project proposal in Part B using the provided templates. Remember to check for updates in the templates.

Step 1-3: Choose fellowship type and Create a draft proposal. The fellowship type and host organization cannot be changed.

You must register your proposal using the KI’s Participant Identification Code, PIC. KI’s PIC is 999978530. Do not create a new PIC number! If you apply with another institution, contact them for their PIC number.

You must also fill in registration data, this can be edited at a later stage.

Step 4: Manage your related parties/Add contacts

  • PI:
    Project Role = Supervisor
    Access Rights = Coordinator Contact (full access)
  • Postdoc/Fellow:
    Project Role = Researcher
    Access Rights = Coordinator Contact (full access)
  • Björn Kull (Head of Grants Office, Legal Signatory)
    Project Role = Contact Person
    Access Rights = Coordinator Contact (full access)
    Email = grantsoffice@ki.se DO NOT USE HIS OWN EMAIL.

Add contact KI

Step 5 Edit Proposal:

Part A Administrative Forms:

  • Click on “Edit forms” (green button) to enter the administrative part of the proposal. This part must be completed online and saved (save and close), then validate.
  • Some parts are prefilled based on your data entered at registration. Björn Kull is automatically shown as “Other Contact Person”. Add his Phone number here: +46 8 524 860 35.
  • Proposal title, acronym can be changed until the deadline. for the proposal, i.e. Acronym and Short Summary.
  • Select Scientific Area and up to 5 descriptors.
  • You must complete the Ethics Issues Table, follow the instructions
  • In here, refer to the page number of Part B 2 section 6, where you explain how you plan to address the issues raised in the table.

Part B (Project Proposal): Download the Part B Templates. Check regularly for updates and work in the templates. Save as PDF for upload to submit.

Should your proposal be granted, the fellow should establish a Career Development Plan  together with the PI. However the Career Development Plan should not be included as a part of the proposal submitted to the EU.

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