Agreements and rules for business trips

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Business trips are regulated by various agreements and rules.

General

Consider the environment when you choose a means of transport. Book economy class travel. Take the train rather than fly if your trip is less than 500 km. 

You should always take the train when you travel to Gothenburg. 

Use public transportation wherever possible.

Prior to your trip you must write a travel order for your immediate manager’s approval. You must register your travel claim no later than three months after a trip has been taken.

Agreements

At KI the following agreements are applicable:

Prior to your trip you must write a travel order for your immediate manager’s approval. You must register your travel claim no later than three months after a trip has been taken.

Employees

As a KI employee you are to comply with the rules in the Travel Regulations document. Your travel claim is to be registered in the PA web.

Affiliates

You are to comply with the rules in Travel Regulations document if you receive research funding that is managed by KI and there is an agreement in place stating that you are conducting your work at KI. Your travel claim is registered in the PA web.

Scholarship holders

If you hold a scholarship you can only receive compensation for tax-free travel expenses. You have no right to subsistence. Before the trip, a travel order should be completed and approved by the immediate supervisor. For the reimbursement of expenses, use the form Expense claim. Submit the form with receipts and any account statements. You should not seek reimbursement through the PA web, the compensation is instead paid through GiroVision.

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