A new Ladok-system at KI

Denna sida på svenska

Most of Sweden's universities currently use Ladok and all of these will change to the new Ladok-system. The new system is expected to be in operation here at Karolinska Institutet in November 2017. However, the preparation for the transition has begun and KI has started to use parts of the new system at some of our departments.

The development of a new Ladok will provide expanded service, to both students and teachers, and easier and more modern educational administration for our staff.

Why do we need a new system?

The existing Ladok was built around in the 80’s and has since been expanded bit by bit. Therefore, the system is a patchwork that is becoming more and more difficult and costly to maintain. The technique is old and the system is not sufficiently flexible for changes or integrations with other systems.

How is the new system developed?

The universities that are currently using Ladok owns the system through a consortium. Today, 38 Universities and the Swedish National Board of Student Aid (CSN) are members of the consortium. The consortium’s project developing the new system is called "project Ladok3" (also known as the main project).

Most universities have staff involved in the main project, which allows the system to be developed by both consultants and users. Lund University has been chosen to collaborate with the main project in developing the system, so that the system is adapted to suit a large university.

Web based and self-explanatory

The new system will be web based, have a modern navigation and interface, completely different from today’s system. The system will largely be self-explanatory and focused on self-service.

The new Ladok will give uniform support for all levels of education at KI. A large number of terms and concepts in the system have been changed to suit all levels of education. The system will provide an enhanced opportunity for planning and monitoring of students and courses.

When will KI receive the new Ladok?

The new system will be implemented at KI during 13-17 November (Week 46). 

Six universities are using the new Ladok-system. In November when KI will implement the new system, six additional universities will have implemented the new system. Stockholm University will start using new Ladok two weeks before KI.

Training in the new system

KI can already use the new interface of new Ladok for reporting results and grades, for courses at undergraduate and graduate level (but not doctoral eduction). Even though it is an early version of the system that KI have received, we can test the processes connected to reporting results and grades with educational administrators, teachers and examiners.

It gives us an opportunity to get to know the system, develop new processes and prepare for training efforts.

The change in results management affects how educational administrators, teachers and examiners will publish results and grades. Therefore, all educational administrators will be trained in result management in new Ladok during the spring term 2017.

Teachers and examiners are offered web training. Our aim is to have all results reported in the new system during the autumn term in 2017. The reason for this is to allow time for discussions on working routines and processes before we deploy the system in the end of 2017.


Project manager

Juni Francén Engdahl

Organizational unit: Education Support Office
E-mail: juni.francen.engdahl@ki.se