2. Publishing and advertising

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Obligation to provide information

As a state authority, KI is obliged to provide relevant information on vacancies in an appropriate manner so that applicants can notify their interest to the authority. 

KI information channels

The authority’s notice board

There is an electronic notice board at the reception in Aula Medica, Nobels väg 6. 

ki.se

Jobs at Karolinska Institutet 

Additional advertising channels

To gain wider publicity for your advertisement you can select additional advertising channels. 

External channels

The recruitment manager or the recruitment supervisor chooses which external channels will be used. There are direct links in Varbi to the advertising channels that KI has chosen to use. You can get advice and information on prices for other advertising from Nowa, a communication agency that KI has agreements with. Send an e-mail to avropa@nowakommunikation.se or use their booking form (Swedish). For help with graphics in advertisements, contact Communications and Pubilc Relations Office.

The obligation to notify also applies to postgraduate students

As a general rule, all postgraduate places must be appointed through competition. In other words, they are included in the obligation of public authorities to provide information, but there are some exceptions

Applications

It is recommended that the application period is at least three weeks.

Language in advertisements

Advertising is normally in Swedish or in both Swedish and English. If good understanding of English in speech and writing is a requirement for the post, you may advertise in English only. This assumes that knowledge of Swedish is not a requirement to manage the work involved.

Selection issues

It is possible to use selection questions in Varbi, which makes the process of selection easier. They are written as free text or alternative questions when designing the advertisement in the recruitment system. If you use selection questions you are also able to anonymise all applicants.

Diplomas and certificates

Always request and archive diplomas for the highest completed programme for the candidate you employ, such as bachelor’s, master’s or doctoral degrees. This can be done in two ways:

  1. Using Varbi, you can request all the candidates to enclose documents when submitting their applications. Add standardised selection question four, File Upload.
  2. Request copies of diplomas or certificates during the interview or at a later date.

Ensure that the diplomas or certificates are uploaded in Varbi for the final candidate who is offered the post.

Registration

Advertisements and applications received must be registered. This is done automatically in the registration system W3D3 by Varbi when you issue a register number.

When an applicant submits an application for employment to a state authority, it is a public document. Questions about the disclosure of documents must be referred to the registrar at the recruitment department.

The recruitment process

1. Preparations prior to recruitment
2. Publishing and advertising
3. Selection and interview
4. Decision and reception

Recruitment