Doctoral education

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The Department of Medicine, Huddinge, conducts studies at third cycle within several fields of research within the subject of Medical Science. We currently have about 100 PhD students.

Doctoral education to PhD at Karolinska Institutet corresponds to 4 years' studies at full time, and encompasses 20 weeks of formal education and supervised research training at one of the clinical or laboratory units at the department. Courses and planned educational activities shall amount to 20 weeks, while the majority of study time shall be spent on practical work in a research project.

More about doctoral education - KI´s external web

More about doctoral education - KI´s internal web

Doctoral education subject

Since 2006 there is only one doctoral education subject at Karolinska Institutet: Medical Science. Each research trainee must however choose a subject subcategory. Information about subcategories can be obtained from the study administrator.



Petter Höglund


Deputy director

Mats Jensen-Urstad


Educational administrator

Anastasia Urban

Phone: 08 524 833 03

To become a doctoral student at KI

To become a doctoral student at KI, you start by applying for one or more of the announced doctoral projects. More information


Admission to doctoral education requires an application with an individual study plan and approved admissions seminar.

NOTE! Supervisors who do not have the supervisor evidence of the main supervisor must read the web course for supervisors at KI. More information about the course

Admission seminars

To register for admission seminar contact Study administrator Anastasia Urban. Admission seminars are held 4-5 times per semester. 

Admission seminars are mostly held in the conference room at M70 (immediately outside ward M72). Seminars start at 11.40 AM, 12.00 and 12:20. Each seminar is intended for a 10-minute presentation in English followed by 10 minutes for discussion and questions.

Admission seminars spring 2017  
January 24  
February 21  
March 21  
April 25  
May 23  
June 20  
Admission seminars autumn 2016  
September 6  
October 11   
November 8  
December 6  

Before seminar

  • A candidate should book a place at one of the admission seminars at the latest 1 month before an admission seminar at the study administrator. Please book your place by sending  an e-mail to the study administrator and submit one original paper and 10 copies.

  • We have max 3 places at each admission seminar.

  • Two weeks before a seminar we will send an invitation with all necessary information like time, place etc to all participants.

Please submit the following papers in this order
1. General eligibility form  
2. Application for admission to doctoral studies  
3. Individual study plan  
4. Project plan  
5. Main supervisor certificate. The certificate must be maximum 5 years old. You can redo the course here: web course for supervisors   
6. Candidate´s CV + all supervisors´ CV´s  
7. Ethical permissions (protocols or applications)  
8. Attach the original KID-application (8 pages)  

Application for eligibility assessment

All prospective doctoral students must meet both the general and the specific eligibility requirements for doctoral studies. The application for eligibility assessment (application form 1) should be submitted to the central administration at Karolinska Institutet (to the address found in the application form).

Please note that the application for eligibility assessment (application form 1) must be approved before you can apply for admission (application form 2). The processing times for eligibility assessments may be up to three weeks. If your application is incomplete, it may take longer.

The procedure from recruitment to admission

Entry requirements (eligibility) for doctoral education

Forms and documents for doctoral education


During seminar

  • Main supervisor must be present at the seminar. Co-supervisors and mentor should also participate at a seminar if it is possible.
  • Presentation should be held in English max 10 minutes.

After seminar

  • After the seminar the study administrator will send results and more information regarding admission.

Admission Board

The admission board shall include the Director of Doctoral Education, at least 3 faculty representatives, and at least 1 student representative.


Petter Höglund Director HERM
Mats Jensen-Urstad Deputy director

Heart and Lung Diseases

Mats Rudling Faculty member Metabolism and Endocrinology
Ingrid Dahlman Faculty member Endocrinology
Staffan Wahlin Faculty member Gastroenterology
Malin Flodström-Tullberg Faculty member Center for Infectious Medicine
Piotr Nowak Faculty member Unit of Infectious Diseases and Dermatology
Martin Jädersten Faculty member HERM
Sridharan Ganesan PhD student HERM
Julia Uhlman PhD student Center for Infectious Medicine
Anastasia Urban Study administrator Administration, Dept. of Medicine
Mary Hyll Deputy administrator Administration, Dept. of Medicine

Activity and financing report

Activity and financial report should be submitted at the end of every semester. This decision has been taken by the Swedish Council for Higher Education.

It is important for a PhD student to submit a report since a student should have certain percentage of activity to be eligible to apply for a PhD defence.

Form will be sent to the PhD students and their main supervisors every term and must be sent back to the study administrator with all necessary information.

Activity should be no less than 50% during 4 years for licentiate degree and 8 years for doctor degree. To be eligible to defence a PhD thesis a student should gather totally 800%. It is also possible to apply for a defence with 600% but in this case a student should submit a letter from a main supervisor explaining why a student misses the rest of activity.

Activity is a time devoted to a thesis (working or spare time).
Financing should be always 100 % despite of the activity percentage.
Those research students who have a study break, leave of absence, parental leave, sick leave etc have 0% activity.

Activity percentage

10 % = 4 hours/week in research studies
25 % = 10 hours/week in research studies
50 % = 20 hours/week in research studies
75 % = 30 hours/week in research studies
100 % = 40 hours/week in research studies

Document for activity and financing

Yearly follow-up

An e-mail regarding yearly follow-up will be sent every autumn semester. Research students need to fill in form 4. Deadline for submitting the form is beginning of December (same as for activity and financial report).

A PhD student should also submit so called LADOK-extract. It can be printed out from the web site

The study director checks the follow-ups and signs them if they are ok.

A research student registered the current semester awaits with annual follow-up to the next semester.

In general a yearly follow up should be submitted one year after the registration. Half-time review is counted as a yearly follow up. A research student who has made his half-time review the current year doesn’t need to submit a yearly follow up.

Half-time review

The half-time review should be conducted as a seminar. The application for half-time control must be submitted for review to the Director of postgraduate studies, Petter Höglund, NOVUM, before approval by the Department Chair.

Application form for half-time seminar at the Department of Medicine, Huddinge

Booking of room and refreshments to the half-time seminar

Booking of meeting room and ordering of refreshments are done by the division secretary (see below). Charges are to be carried by the appropriate unit secretaries:

Unit for Heart- and Lung Diseases (lungdisease)
Unit for Gastroenterology and Rheumatology (rheumatology)
Unit for Hematology and Unit for Heart- and Lung Diseases (cardiologi)


Anastasia Urban

Unit for Endocrinology 

Lena Lindberg

Unit for Gastroenterology and Rheumatology (gastroenterology)

Annika Karlsson

Unit for Metabolism 

Lena Emtestam

Unit for Infectious Diseases and Dermatology 

Mary Hyll

Center for Infectious Medicine 

Margit Ekström



For more information regarding Dissertation, PhD defence, please check this linkMeeting dates of the Dissertation Committee you can find here.

KI has supply agreements with the printing company AJ E-Print AB, for printing of theses, leaflets, posters and more. Find more information here.

Before application

Before you send the application to the Defence Committee it must be signed by a study director and the head of the department. 

A PhD student should contact study administrator Anastasia Urban to get signatures for the application and to book a PhD defence day. The department recommends to have one PhD defence per day.

The secretary of your unit will help you with practical details:  

Unit for Heart- and Lung Diseases (lungdisease)
Unit for Hematology M54 and Unit for Heart- and Lung Diseases (cardiologi)
Unit for Gastroenterology and Rheumatology (Rheumatology)

Anastasia Urban

Unit for Endocrinology 

Lena Lindberg

Unit for Gastroenterology and Rheumatology (gastroenterology)

Annika Karlsson

Unit for Metabolism 

Lena Emtestam

Unit for Infectious Diseases and Dermatology 

Mary Hyll

Center for Infectious Medicine 

Margit Ekström


 All cources must be done according to an individual study plan. A PhD student must have 800% of activity. If a student has less than 600% a main supervisor should write an e-mail to whom it may concern where it is explained.

After dissertation

A PhD student should submit a protocol (form 11) with all signatures to a study administrator. A study administrator will send information about application for PhD exam to the student.

Doctoral education committee

Study rector and administrator assess PhD students’ time plan, progress and activity.

The doctoral education committee welcomes one researcher with a PhD degree and one PhD student from each unit. Members should be selected by the unit. In addition, anyone working in the Department of Medicine can visit the meetings. The committee meets 2-3 times per semester for discussions on topics relevant for PhD students, postdocs, and supervisors.

Committee Members

Petter Höglund Director HERM
Mats Jensen-Urstad Deputy director Heart and Lung Diseases
Jan Bolinder Head of Department Dept. of Medicine
Anna Norrby-Teglund   CIM
Patrik Löfgren   Endocrinology
Barbro Dahlén   Allergy and pulmonary medicine
Karin Lindahl   Infectious diseases
Monika Enqvist PhD student  CIM
Julian Walfridsson   Hematology
Tomas Jernberg   Cardiology
Lennart Emtestam   Dermatology
Staffan Wahlin   Gastroenterology
Anastasia Urban Administrator Dept. of Medicine
Mary Hyll Deputy administrator Dept. of Medicine