The half-time review shall be carried out for every doctoral student who will be taking a doctorate and should be carried out two years after admission or when two years of full-time doctoral education or the equivalent has been completed.
The principal (main) supervisor and the doctoral student are responsible for and will take initiative to carry out the half time review.
At least one annual review / yearly follow-up of the research study plan must have been completed and registered in Ladok, between registration and halftime review.
How many course credits that must be completed before half time review is stated in the general study plan. Each student is to follow the general study plan in force at his/her admission. There are four versions (see below) of the general study plan in the subject of medical science depending on the date of admission.
Please note that at LIME we require that the general science requirements are fulfilled at the half-time review (research ethics, statistics and two other general science courses, adding up to a minimum of 7,5 ECST).
Doctoral students admitted before March 1, 2006 (who have not changed to the subject medical science) can contact the administrator of doctoral education at their department to receive a copy of their general study plan.
The half-time review board
The principal (main) supervisor will suggest a board that, if accepted, is appointed by Head of Department. The board consists of three researchers with adequate knowledge of the subject who are independent from the project and who have obtained a doctoral degree.
The application for half-time review (form below) should be handed to the departmental Administrator for doctoral education at least ONE MONTH before the seminar date.
NOTE! For all doctoral students performing their half-time review from April 1, 2015 it is compulsory to enclose a more extensive half-time summary.
The following is to be enclosed when applying for a half-time review at the department of LIME:
- A half-time summary, containing the below. (NEW FROM APRIL 1, 2015!)
- A literature review of the research field (normally about 8 pages excluding references)
- Description of the scientific progress and the progress of learning within the doctoral education project (2-4 pages)
- Plan for the future doctoral education (1-2 pages)
- Reflection about ethical considerations within the project
- The doctoral student’s individual study plan (the original, or if there is one, an updated study plan, signed by supervisor(s)
- A list and copies of papers (manuscripts and/or publications)
- The student's LADOK-excerpt (a new print-out)
- Copies of all ethical permits (both the applications and the permits). If the studies do not require an ethical permit, this is to be expressly certified by the supervisor
- Copy of annual review/s of the study plan
Advertising your half-time review seminar
The half-time review seminar shall be public and is to be advertised in-house well in advance and in a suitable manner by the student or supervisor. By mailing the information requested to the adress linked below your half-time will be posted on LIME:s intra-web, in the LIME calendar and the KI calendar.
- Your name
After approval of the half-time application
Supervisor/doctoral student is then responsible for sending copies of the whole application, complete with all required signatures, to the half time review board members at least 2 weeks prior to the halftime review. The "Instructions for the board" are also to be sent to the members of the board.
The half-time review seminar and the follow-up meeting
The half-time review consists of a seminar, and a follow-up meeting.
The seminar consists of a presentation held by the doctoral student in English. The presentation shall summarise results and further planning of the doctoral education in relation to the doctoral student’s individual study plan, usually as a public research seminar and subsequent discussion.
After the half-time seminar, the board meets with the supervisors and the doctoral student and, if possible, the mentor, to review the progress. Together with the doctoral student, the supervisors and the mentor the following shall be discussed:
- plans for the remaining educational activities
- the structure of the supervision
- ethical matters
The board is responsible for that the half-time review protocol (form 5, below) is completed and signed by all board members. The supervisor is responsible for taking the half-time protocol (below) to the seminar. It is then handed to the department's administrator of doctoral education at LIME. Should there be remarks or proposals for changes to the current plan, the written synthesis from the half-time review shall apply as a revision of the individual study plan. Revisions to the individual study plan are approved by the Director of doctoral education.
The half-time review is registered in the doctoral student's LADOK by the administrator of doctoral education at LIME.