Disciplinary matters

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The procedures for handling disciplinary matters are provided in Chapter 8 of the Higher Education Ordinance, which states the following:

Disciplinary measures may be taken against students who are

  • copying text from the internet or other sources without referring to sources
  • working together with fellow students without permission (e.g. where friends' answers are identical, despite the work being an individual task)
  • copying another student's dissertation or other written work
  • bringing aids/items to a classroom examination other than those permitted in accordance with KI's examination regulations

The disciplinary measures that a higher education institutions may take are caution and suspension.

For further information on how disciplinary matters are dealt with, contact the secretary of the disciplinary board: Johan Malmsten.

Appeals

Appeals may be made to the County Administrative Court against a decision by a disciplinary board to suspend or caution a student. The appeal is to be made out to the court, but is to be submitted to the authority that has taken the decision (i.e. KI), which must receive it within three weeks from the date on which the decision was announced to the student in question.

Cheating

Every course offered at Karolinska Institutet (KI) is examined through e.g. practical tests, assessments during work-based education, coursework or classroom examinations. These represent both a way of testing knowledge and an opportunity for learning. KI has to be able to rely on your own performance being examined. It is therefore important that you follow the applicable rules.

According to chapter 10, § 1 of the Higher Education Ordinance (1993:100), cheating is when students "by prohibited aids or other means attempt to deceive during examinations or when academic work is otherwise assessed".

Examples of what KI's disciplinary board may deem to be cheating include:

  • copying text from the internet or other sources without referring to sources
  • working together with fellow students without permission (e.g. where friends' answers are identical, despite the work being an individual task)
  • copying another student's dissertation or other written work
  • bringing aids/items to a classroom examination other than those permitted in accordance with KI's examination regulations

Please note that, as a student, you have a responsibility to adhere to the examination regulations.

Reporting cheating

KI departments are obliged to report suspected cheating to the vice chancellor. Reports of cheating made to the vice chancellor will be investigated promptly. This will include the person reported being given the opportunity to comment on the report. Additional details may be added to this statement from e.g. the party making the report. The vice chancellor will make a decision based on what emerges.

The vice chancellor may decide to dismiss the matter without further action, to occasion a caution or to refer the matter to the disciplinary board for a hearing - every university must have a disciplinary board in accordance with the Higher Education Ordinance - for review. The disciplinary board at KI consists of the vice chancellor, a legally trained member who shall be or have been a permanent judge, and a representative of the teachers and two student representatives. The disciplinary board has an administrator who investigates the matter to be brought before the board.

If the vice chancellor decides on a caution, the student in question may have the decision reconsidered by the disciplinary board. The secretary of the disciplinary board notifies the student of this entitlement. If the student does not wish to have the vice chancellor's decision reconsidered, the matter is concluded and the documentation is logged. The caution is not shown in Ladok extracts or on degree certificates. After a caution has been occasioned, the examiner decides whether the coursework in question should be assessed or deemed to be invalid.

If the vice chancellor decides to refer the matter to the disciplinary board for a hearing, it is important that the student gives the board his or her account of what happened. This may be in writing, or orally at the meeting of the board. Once the disciplinary board has heard the student and the party making the decision, the members of the board make their decision. The board may decide to dismiss the matter without further action, or to occasion a caution, or to suspend the student from studying at KI for up to six months.

A suspension decision shall mean that the student is prohibited from participating in instruction, tests or other activities. Suspension will result in student aid not being paid for the period during which the student is suspended.

Appeals

An appeal can be made to the county administrative court against a disciplinary board's decision to suspend or to issue a caution. The decision is to be appealed in writing. In this written appeal, the appellant should state which decision is being appealed and the change to the decision which he or she requests. The written appeal should be submitted to the authority giving notice of the decision, i.e. KI in this case. It must be received by the authority within three weeks of the date when the appellant was notified of the decision.

If you have any questions about cheating or any related matters, please contact the secretary of the disciplinary board.

Student rights