Information for PhD students admitted between 1 July 2013 and 31 Dec 2017

NEXT: 2. PhD courses

1. Submit a formal application  

All vacant doctoral student positions at KI have to be advertised.


The application, including the documents indicated in the checklist, must be submitted before the deadline in an original and unstapled form to the Doctoral administrator. The Individual Study Plan must be signed by the applicant, main supervisor, co-supervisor(s) and head of clinic (if parallel clinical activity is planned).

Financial plans are assessed by the Administrative director. The perceived economy must be sufficient to guarantee the entire four-year period.

Deadlines for submission to the Doctoral Training at CNS:

2018: 2019:
9th February 8th February
4th May 3rd May
7th September 6th September
9th November 8th November

2. Give an admission seminar

The department reviews the application and interviews you during a formal admissions seminar.

Why: The purpose is to ensure that all aspects of the planned research and personal development plan, including supervision and research environment, are optimal and understood by all.

Who must attend the seminar: Applicant and main supervisor; co-supervisors and mentor are invited to participate in the seminar even though their attendance is not mandatory. 

You should be prepared to: make a brief presentation of the project in English (max.10 minutes, no PowerPoint presentation) and discuss all aspects of the proposed individual study plan, research project and personal development plan, individualised learning objectives, including any revisions requested by the board. 

Credit transfer: intention to register activities relevant to the individual study plan conducted during the last 5 year period before registration must be discussed with the Director of Studies during the admission seminar.

When: Normally 2-3 weeks after the deadline and the seminar takes 1 hour. The Doctoral Administrator will send you an invitation so you can choose one of suggested dates approximately 1 month before the admission process begins.

Where: Widerströmska huset, Tomtebodavägen 18A, floor 5 - CNS conference room.

Who holds the seminar: the Director of Studies and the Doctoral Administrator as they are jointly responsible for the formal administrative aspects of doctoral training. 

What to expect at the seminar: In addition to an overview of doctoral training including description of mandatory administrative reporting tasks, you will have the chance to meet the Director of Studies and the Doctoral Administrator in person. Additional supervisor/PhD students might attend the same admissions seminar, so might be presenting your training plan to several scientists.

3. Registration

After the admission seminar the Director of Studies makes a recommendation as to whether to approve or reject the application. The Prefect then makes a decision.

Once the application has been approved and signed by the Prefect, the student and supervisors will be informed about the decision and the application is registered in Ladok.

You are now registered as a doctoral student at KI. Congratulations! What’s next?

4. Identify a mentor

Must be identified within the first year

Who can be a Mentor?

A person who:

  • Can advise you in any aspect of your personal and professional development 
  • Is not directly involved in your research project
  • Is not your family member 

So choose someone you trust to give you honest and constructive advice.

5. Take the introduction course

Must be completed within the first year

Doctoral education begins with a compulsory centrally-arranged introduction course.

We strongly recommend you sign up as soon as possible, as the earlier you do it, the more you’ll get out of it.

  1. Apply for the introductuíon course
  2. Complete two web courses before you participate in the oral lecture
  3. Participate in the oral lecture
  4. Your participation is registered in Ladok

No higher education credits are awarded for the Introduction course.  


Educational administrator

Kseniya Hartvigsson

Phone: +46-(0)8-524 832 37
Organizational unit: Central administration
E-mail: kseniya.hartvigsson@ki.se

Relevant people


Robert Harris

Phone: +46-(0)8-517 765 61
Organizational unit: Neuro Harris
E-mail: Robert.Harris@ki.se

Head of administration

Karin Wallin Blomberg

Phone: +46-(0)8-524 832 45
Organizational unit: Central administration
E-mail: Karin.W.Blomberg@ki.se